Executive Assistant to Group General Manager

3 days ago

Sydney, Australia Westpac Group Full time

**How will I help?**

Exciting opportunity for an experienced Executive Assistant to provide executive coordination and support to the Group General Manager Culture, Capability & Talent, in a diverse and fast paced portfolio. The role requires exceptional interpersonal, communication, organisational and prioritisation skills, as well as a high degree of professionalism, confidentiality and attention to detail. In return, you will be exposed to a diverse HR portfolio and the opportunity to develop your existing skillset through working closely with a senior leadership team and being involved in several portfolio initiatives.

Your key responsibilities will include:

- Collation of documents/packs to support Group GM meetings on a daily basis
- Assistance with finalisation of papers and timely delivery to Company Secretariat or distribution to Board and other Group Committees and forums
- Organising meetings or event room bookings, guests, catering, travel management and or equipment as required.
- Prompt handling of internal and external stakeholder requests including updating Group GM on matters requiring urgent or personal attention
- Professionally dealing with senior management including other GEs and GMs and their offices in an environment that is often changing and where there are tight deadlines involved.
- Composition of correspondence
- General administrative duties, including processing travel and business expenses, reviewing staff reimbursements and allowances, reviewing and coordinating payment of accounts - ensuring that these are within policy, managing distribution lists and employee on/offboarding.

**What’s in it for me?**

You’ll play an important and significant part in the future of a business that has been around for 200 years. Our purpose is Helping Australians Succeed - it’s what we do, who we are and why we come to work every day. So, we’ll back you in the development of your career, with internal career prospects and flexible working. You’ll also be backed by a fantastic team of people in a can-do, supportive structure.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful in this role, you will have experience as an Executive Assistant or in a similar administration-based role within a large complex corporate environment providing executive level administration support. Experience in Human Resources or banking and/or financial services industry would be advantageous. You will have a proactive attitude, be a team player and have the ability to manage multiple priorities under pressure in a fast paced environment. You will be discreet and be able to work with and manage sensitive and confidential information and conversations.

This role will require flexibility to be in the office a minimum of three days a week, with the flexibility to change or increase these days as per the Group General Manager Culture, Capability & Talent requirements.

Further advantageous skills:

- Exceptional communication skills, both written and verbal
- Sound organisational and time management skills, including diary management skills
- Self-starter with a proactive, accountable and ability to execute responsibilities with professionalism
- Competency in the full Microsoft Office suite, including Outlook, Teams, Word, PowerPoint and Excel
- Demonstrated influencing and negotiating skills, and a keen attention to detail

**What is it like to work there?**

As well as a great culture, joining the Westpac family means you’ll get some of the best banking, wealth, and insurance benefits in the market. We back our employees by coaching and facilitating training and providing career planning tools for you to grow with us. As an equal opportunity employer, we’re proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

**How do I Apply?**

Start here. Just click on the **APPLY **button.

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