Business Coordinator

3 weeks ago

Paddington, Australia Small and Mighty Full time

Join the Small and Mighty Group team to flex and grow your skills across an excitingly diverse role in administration, marketing and project coordination.

Small and Mighty Group is a business commercialisation and marketing agency with clients around the globe. This is a full-time position where you will be working primarily from our office in Paddington alongside our two Directors. On a regular basis, you will also be liaising with our remote team of contractors from around Australia and the world.

We are looking for an organised, technically savvy, strategic-thinking, detail-oriented professional to support the Directors with business operations and the company’s delivery of work to clients.

**Role responsibilities**

Administration & General Business Support
- Liaise with the MD’s PA to prepare meeting notes and work progress updates
- Assist with recruitment (hiring and onboarding), including new team members set up with company software systems
- File management relating to all clients and project work (Google Workplace)
- General business and financial administration
- Source quotes and coordinate with suppliers
- Support the Directors and our clients with webinars and online events
- Troubleshoot technical issues relating to software and website, sources solutions and liaising with specialist contractors

Project Administration and Coordination
- Using the company’s project management software tool (Productive), ensure tasks are set up correctly, assigned to team members and include clear briefs with the necessary reference information to ensure tasks are completed to standard and on time
- Create and manage work schedules in collaboration with the Directors
- Assist with managing the profitability of projects and ensuring projects are delivered to budget using the provided templates and tools
- Communicate and liaise with contractors in relation to the delivery of tasks in Productive

Marketing & Technical Support
- General marketing and communications admin assistance, including proofreading, liaising with printers/suppliers, sharing social media posts and website testing
- Basic website updates using Squarespace, WordPress, Shopify and WIX e.g. text and image changes
- Content writing assistance
- Assist with special projects such as events and website development
- Set up web analytics tracking using Google tools
- Data analysis and reporting (client and company related)
- At least 3 years of experience in a business administration role
- Self-led and have a proactive willingness to learn
- Excellent written and verbal communication skills
- Experience managing sensitive and confidential information
- Ability to plan and manage multiple tasks with limited supervision and information
- Project management software experience e.g. Trello, Asana, Monday or similar
- Are able to research, brainstorm, develop and implement ideas from limited briefs
- Skills and experience using Google Workspace, Squarespace/WIX, WordPress, Agency Analytics, Google Analytics (preferred)
- Experience coordinating website projects (non-essential)
- Is an Australian citizen/resident or has a visa with full working rights in Australia (sponsorship not available)

**Some of the benefits of working with us**
- Work with a wide range of interesting industries and companies
- Free onsite parking and 150 m to the main bus station at Paddington Central
- Huge variety in your daily work tasks with the chance to grow and enhance your skills
- Future career progression opportunities available in business/project management and marketing
- We're a non-traditional progressive team
- Flexible work arrangements are available

**About SMG**

Small and Mighty Group was established in 2017 as a remote-based business and marketing consulting company. Over the years we have grown into a successful business and have remained true to our flexible work approach.

**Application process**

**Salary**: $70,000.00 - $75,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- Will you be able to reliably commute and work at the Small and Mighty Group office in Paddington, QLD 4064 for this job?

**Experience**:

- business support: 5 years (required)

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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