Project Administration Officer

3 weeks ago

Werribee, Australia Wyndham City Council Full time

Salary from $83,536.96 plus super and a fortnightly RDO

**We are Wyndham**, one of Australia’s fastest growing and most diverse cities.

Our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared to welcome over 200,000 new residents by 2040.

Shape new possibilities. Be part of something more.

**A bit about the role**

As the Project and Administration Officer within our Cultural Venues business unit, you will provide efficient, effective, confidential administration and project support. You will also contribute to scheduling strategic work to be delivered by the Unit, and to track, monitor and report on progress.

You will achieve the best possible outcomes for the team by liaising with Cultural Venues clientele, external consultants and contractors, and internal Council Departments to ensure optimum outcomes in project delivery.

**What you’ll deliver**
- Provide efficient, effective and confidential administrative support to the Team Leader and the unit.
- Under guidance, support the delivery and administration of a range of programs, staff training, workshops, network meetings and information presentations.
- Establish a weekly process to review and update the status of projects accordingly.
- Attend key meetings regarding the unit's projects to track and record key actions and work. Co-ordinate, research and prepare draft written and/or verbal responses to queries from key stakeholders.
- Provide high level document development and quality improvements in a range of formats and for multiple audiences, including presentations, Council reports and correspondence.
- Undertake project administration, including compiling and issuing tender specifications, agendas and minutes, and basic financial tasks such as processing purchase orders and invoices.

**What you’ll bring**
- Tertiary qualifications in relevant discipline such as administration, with no relevant experience or lesser formal qualification with relevant skills and experience.
- Skills and experience in business operations for delivery of services including understanding of administrative systems and processes for managing finances.
- Experience developing guidelines and procedures for staff, training and development expertise is desirable.
- Demonstrated competency with IT systems for service delivery such as client databases, scheduling and finance systems.
- A continuous improvement mindset with a positive, proactive, and flexible attitude

**Be part of something more**

Take a look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce. Ask us how this role can be worked.

So, are you ready to shape new possibilities?

**What’s next?**

For a confidential discussion, please contact** KYLIE BROWN**, **COORDINATOR CULTURAL VENUES** **on **0473 208 632**.**

Applications will be accepted until **11:59PM on Sunday 17 NOVEMBER 2024.**
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