Compliance Administration Officer Vrn 41/24

3 days ago

Flinders, Australia Flinders Shire Council Full time

**Award Classification**: Level 4

**Employment Conditions**: _Queensland Local Government Industry (Stream A) Award - State 2017_

**Department / Branch**: Corporate & Financial Services / Governance & Regulatory Services

**Principal Location**: Shire Office, Hughenden

**Reports to**: Governance and Regulatory Services Manager (or as directed)

**Direct Reports**: 0

**Flinders Shire**

**Our Vision**:Flinders Shire - a place of discovery, opportunity and lifestyle

**Our Mission**:To promote quality of life through leadership, attitude and respect

**Our Values**:

- A Caring Philosophy
- Pursuit of Excellence
- Teamwork
- Local Ownership
- Communication
- Leadership
- Recognition

**Council Structure
**Position Objective**

The Compliance Administration Officer provides a range of administrative support within the Governance and
Regulatory Services Section to ensure Council complies with all relevant legislation.

As a representative of Council, demonstrated professionalism and a commitment to a high level of service and
continuous improvement in the best interest of Council and the Community are essential.

**Office of the Chief Executive Officer**:

- Investment, Attraction & Economic Development
- Executive Support
- Human Resources

**Corporate & Financial**
**Services**
- Financial Control
- Information &
Communication Technology
- Business & Customer Services
- Governance & Regulatory

Compliance
- Workplace Health & Safety

**Engineering
- Open Spaces & Community

Assets
- Asset Management
- Project Management
- Roads & Infrastructure

**Community Services &**
**Wellbeing**
- Community Development &
Engagement
- Tourism
- Community Care
- Regional Marketing &
Promotion
- Media / Communications

**Key Responsibilities**

**_Compliance _**
- Provide a range of administrative support across the work group.
- Provide support in relation to Council’s enterprise risk management framework including

development and maintenance of risk registers.
- Advise on community compliance and licensing issues in accordance with adopted policies and

procedures.
- Draft routine correspondence including Local Laws documentation.
- SPER administration
- SPER contact officer
- Maintaining data on SPER
**_Governance _**
- Maintain Council’s registers in accordance with relevant legislation
- Update Policy Register, Policy Central, and Forms Central upon finalisation of scheduled reviews by

**_Safety _**
- Administration and maintenance of Council’s safety management system (currently Skytrust)
- Prepare and present training in Skytrust to internal staff
- Monitor currency of licences and qualifications and take remedial action
- Assist Safety Systems Manager in preparation of reports, policies, procedures, etc
- Undertake the role of Rehabilitation and Return to Work Coordinator
- Assist in the delivery of work health and safety inductions to new employees and contractors

**_General _**
- Consistently complete allocated tasks to a high standard and within agreed timeframes
- Undertake other tasks up to and including your competency and level
- Actively promote the values of the organisation to staff
- Actively participate in identifying, recommending, developing, and implementing measures through

which allocated tasks and responsibilities may be carried out more effectively and efficiently
- Provide courteous and professional customer service to internal and external customers
- Contribute positively to a supportive team-based work environment and participate in team meetings

and training sessions as required
- Ensure that requests are acted on and reported upon in accordance with Council Policy
- Keep supervisor/manager appropriately and adequately informed on the current state of activities

relevant to your role and highlight in advance any points likely to influence Council operations or relations
with ratepayers and/or the public
- Maintain a personal time management system to ensure deadlines are met; to ensure that other staff of

the Council are given due notice and time to comply with deadlines so that their own personal planning
is not inconvenienced
**_Organisational Continuous Improvement & Quality Management _**
- Willingness and ability to adapt to challenge and opportunities:

- changing workforce capabilities through multiskilling, succession planning, knowledge management
- changing technologies and operational procedures by expanding your knowledge of future trends

and required competencies
- Willingness and ability to set the example and live the values
- Willingness and ability to advocate a positive and constructive organisational culture
- Willingness to accept responsibility for your own actions and decisions, and to be held accountable for

such
- Willingness and ability to integrate the competing demands of work, home, community, and self

**_Corporate Responsibilities _**

All employees are bound by the _Queensland Local Government Act 2009_ to act with integrity, and in a way
that

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