Operations Admin

4 weeks ago

Osborne Park, Australia ESM Resources Full time

Operations Administrator
ESM Resources Pty Ltd - Osborne Park
Full time

ESM Resources is a Mobile Equipment Hire company dedicated to providing dry hire solutions for the civil, construction and mining industries with branches located in Perth, Newman, Port Hedland and Karratha. ESM Resources offers Workshop, Field Service and Project Support services to our clients.

The role is full time : Monday to Friday based on a 38 hour week - 8am - 4pm
Immediate Start available

**Working as part of a friendly team, your key responsibilities will include, but not be limited to**:
**Key Responsibilities**:

- **Reception and Office Management**: Oversee the day-to-day administrative tasks to ensure the smooth functioning of the office. Provide administration support to the team as required.
- **Data Entry**: Accurate and efficient data entry of various business-related information. Purchase Order requisitions, Purchase Orders, goods receiving and invoice receipting; data entry of Accounts Payable Invoices, reconciling statements, general admin etc.
- **Order Processing**: Co-ordinate and process customer orders, ensuring accuracy and timely delivery. Pickup and delivery of parts as required. Booking and packing freight deliveries to and from suppliers for both our Internal and External customers. Obtain quotes for parts, transport and freight as required.
- **Inventory / Stock Control**: Liaise with the maintenance department to ensure goods for planned work are available. Maintain and monitor inventory levels and collaborate with the team to ensure adequate stock levels for the workshop and the offices.
- **Asset Register**: Maintain Asset Register, Work Orders, Service Sheets, Maintenance data entry, Assist with Site documentation and Site Compliance paperwork requirements.
- **Communication **: Serve as a liaison between different departments, fostering effective communication and collaboration. Maintain and further develop supplier relationships and identify opportunities, negotiating supplier pricing.
- **Customer Support **: Provide exceptional customer service by addressing enquiries, resolving issues and maintaining positive client and supplier relationships.
- **Documentation **:Maintain and organize company records, including invoices, receipts etc, along with general file management and archiving.

**Highly desirable attributes include**:

- Proven experience in administrative roles, preferably in a mining, mechanical or equipment hire environment.
- Strong organizational and multitasking abilities.
- Display excellent verbal and written communication skills, a positive and professional attitude, with the ability to work independently and complete tasks within a given time frame.
- Approachable and always willing to assist both colleagues and visitors with a can do positive attitude (a must)
- Experience in Accounts Payable or general Accounts data entry preferred.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Detail-oriented and able to maintain a very high level of accuracy.
- Knowledge of MYOB Account Right or MYOB Advanced processes and terminology is advantageous.
- _MUST hold a current Drivers Licence. A LR Divers Licence would be advantageous or be willing to upgrade to a LR licence._

**ESM Resources offers**:

- **Friendly and supportive work environment**:

- **Secure permanent employment**:

- **Stylish modern offices**:

- **Ongoing training and development opportunities**:

- **Career advancement**

**Job Types**: Full-time, Permanent

**Salary**: From $30.00 per hour

Expected hours: 38 per week

Schedule:

- Day shift

Application Question(s):

- Do you have any accounts or MYOB experience ?
- Do you have administration experience ?

**Experience**:

- Admin: 3 years (required)

Licence/Certification:

- Full Driver Licence (required)

Work Location: In person

Expected Start Date: 25/03/2024

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