Practice Administrator

4 weeks ago

Melbourne City Centre, Australia Right Recruit Full time

Based in Melbourne CBD
- Immediate Start. Generous Remuneration depending on experience

Our client is based in the Melbourne CBD, and is a Cybersecurity specialist firm in the Card Payments sector, providing independent, quality and leading edge strategic risk, financial and ICT advice.

Due to business growth, they are now looking for an experienced Practice Administrator. This role is on a part time basis 3 or 4 days per week, with flexibility to work from home and remotely. This role would ideally suit an individual that is looking for a busy and varied role, with experience in Administration or Office Management.

**DUTIES AND RESPONSIBILITIES**

**Provide Support to Managing Director**
- Extensive inbox and calendar management.
- Prioritising Directors daily tasks to ensure each day runs efficiently.
- Preparing reports and presentations.
- Booking travel, accommodation, and meeting venues

**Business Systems Support**
- Add new clients and manage client data in CRM (Pipedrive).
- Help manage the use of a client portal including loading files and producing reports.
- Produce monthly reporting to credit card brands.
- Coordinate support of the client portal.

**General Office Support**
- Manage weekly Team meetings including scheduling, agenda, minutes, responsibilities, and timelines.
- Maintain register of compliance certifications and CPD accreditation.
- Ordering stationery and other supplies as required, including software license renewals.
- Manage the archiving process.

**IDEAL CANDIDATE**
- At least three years experience in a similar role.
- Be well organised and able to prioritise workload.
- Excellent communication skills both written and verbal.
- Have excellent customer service and client relationship skills.
- Deal with clients in a timely and professional manner.
- Have excellent computer skills and have proven experience using CRMs, practice management software and client portals.
- Have a professional appearance.

This role would ideally suit an individual with experience in a similar role.

If this sounds like you, then click the **APPLY** button now.

**ONLY CANDIDATES WITH FULL AUSTRALIAN WORKING RIGHTS WILL BE CONSIDERED.

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