Legal Practice Manager

6 months ago

Melbourne City Centre, Australia Department of Treasury & Finance Full time

About us
The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.
DTF Legal
DTF Legal provides internal legal and advisory services to the Treasurer, the Assistant Treasurer, the DTF Secretary and board, and other DTF business units. The team advises on the full spectrum of issues faced by our stakeholders.
Our work includes providing advice on the delivery of State significant social and economic infrastructure and commercial projects (for example, the West Gate Tunnel project, the $2bn commercialisation of Land Use Victoria; Partnerships Addressing Disadvantage, the $9bn lease of the Port of Melbourne); Victoria's financial management framework (including the delivery of the annual State Budget); as well as public policy and administrative law matters and managing litigation and disputes (including in relation to employment, freedom of information and contractual issues).
The team has a significant commercial practice, supporting the Department's Commercial Division. The team also has strong statutory interpretation skills and provides quality advice regarding the powers of our Ministers and portfolio statutory authorities, on Parliament and external integrity and accountability bodies, and a range of other public and administrative law and governance issues.
About the role
This is an ongoing position to support DTF Legal as a dedicated Legal Practice Manager.

**In this role, you will**:

- Provide efficient coordination, organisation and administration of the Department's in-house legal practice, files and matters.
- Support the DTF Legal team in the effective use of DTF Legal specific matter and knowledge management systems, including to manage the relationships with external providers, train staff in their efficient operation and complete monthly reconciliations to ensure they are kept up to date.
- Prepare and manage the DTF Legal team's internal and Whole of Victorian Government reporting requirements, including sourcing, collating and analysing procurement and other legal matter data.
- Assist the DTF Legal team to manage the department's legal procurement processes, including with respect to invoicing/accounts, requests for legal services, purchase orders and financial systems.
- Undertake legal practice administration tasks such as developing and updating guides and process manuals, leading on-boarding of new staff and supporting the team with the delivery of a range of legal practice improvement projects.
- Assist the General Counsel and DTF Legal team with a range of administrative support functions, including diary management, preparation of agendas, minutes, reports, briefs and correspondence, and other matters as directed by the General Counsel.
- Develop, coordinate and implement business processes and administrative support systems and procedures appropriate to the effective running of the DTF Legal team, ensuring reduced interruptions to workflow and enhanced continuity of service from the team.
- Coordinate the triage of matters and administration associated with allocating work, including overseeing the orderly creation of new files in matter management and in document management systems.

About you
To be considered for the role, you must be able to demonstrate:

- Organisation - strong organisational and business management skills, including the ability to manage and prioritise tasks and work effectively under pressure to meet deadlines.
- Interpersonal skills - the ability to build and maintain relationships with DTF Legal team members and other stakeholders with a focus on supporting the team to deliver excellent service to the department.
- Accountability - the ability to take ownership of assigned tasks, plan for and respond to changing circumstances and work autonomously where required to deliver results or resolve issues.
- Communication skills - the ability to communicate ideas clearly, concisely and with a logical structure, demonstrating a strong attention to detail.
- Teamwork - the ability to work constructively and effectively in a team environment to achieve goals, outputs and agreed deliverables.

Experience and qualifications
Previous experience working in a legal administration or legal assistant role, either in a law firm or in-house legal team, is strongly desired.
About our culture
We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.
The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.
How to apply
Covid-19 Vaccination

  • Practice and Legal Support Manager, Mcv Strategy

    3 months ago

    Melbourne City Centre, Australia Court Services Victoria Full time

    About Us The Magistrates' Court of Victoria (MCV) is a jurisdiction within the Court Services Victoria statutory authority and has a long history of providing justice for the people of Victoria in metropolitan and regional courts across the state. The Court determines in excess of 300,000 cases per annum at 51 venues, equating to approximately 90 percent of...

  • Practice Administrator

    6 months ago

    Melbourne, Australia Blake Oliver Legal Full time

    Excellent $$$$ - Top Tier - Career Growth and endless opportunities **Leading Destination in the Market** Blake Oliver Legal is working with a global firm, who pride themselves on their reputation, their supportive environment and the benefits they offer staff. With an international flavour and blue-chip clients, the firm offers innovative solutions to...

  • Lawyer, Victims Legal Service

    5 months ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Full time, maximum term position up to June 2026 - Salary based on experience, range: $84,626 - $97,921 plus super - Up to $15,900 in salary packaging and hybrid WFH & office model **About the role**: The Victim Legal Service (VLS) is a collaborative initiative of the Victorian legal assistance sector. The VLS Helpline is operated by Victoria Legal Aid...

  • Administrative Legal Professional

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    About this role:This is a challenging and rewarding role that will see you working across a wide range of practice groups within a highly regarded mid-tier law firm. The firm offers a range of legal services and works with clients across all sectors. It prides itself on rewarding staff and encouraging a friendly and inclusive firm culture.Your key...

  • Legal Assistant

    3 months ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Maximum term position up to 12 months - Salary range: $62,123 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the role Victoria Legal Aid (VLA) is seeking a dedicated Legal Assistant to provide administrative support to our Family, Youth and Children's Law (FYCL) team. As a Legal Assistant,...

  • Leading Legal Practice Manager for Dynamic Melbourne Firm

    6 days ago

    Melbourne, Victoria, Australia Kaleidoscope Legal Recruitment Full time

    About the RoleA highly driven and dynamic Practice Manager is sought by a highly regarded Melbourne law firm to play a key role in the day-to-day running of their practice.Key Responsibilities:All human resources functions, including management and development.Financial management, including budgeting and forecasting.Management of IT functions, ensuring...

  • Legal Assistant

    1 month ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Multiple full time ongoing positions - Salary range: $62,123 - $76,425 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the roleBased at our Melbourne office, you will play an important role in supporting the delivery of our client services. You will triage client queries at court and in the office, as...

  • Legal Secretary

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    Supporting the Insurance Law TeamThe firm is currently working closely with a highly regarded law firm to grow their insurance law team.This is a fantastic opportunity to join a top-rated insurance practice in Australia and work on a mix of fast-paced defendant insurance law matters.As a legal secretary, you will be working closely with multiple fee earners...

  • Legal Practice Manager

    6 months ago

    Melbourne, Australia Department of Treasury and Finance Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Treasury and Finance **Salary**: $73,842 - $89,661 Occupation: Legal Reference: VG/1732485 An ongoing position to support DTF Legal as a dedicated Legal Practice Manager. **About us** The Department of Treasury and Finance provides economic, financial and resource management...

  • Legal Practice Manager

    6 months ago

    Melbourne, Australia Department of Treasury and Finance Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Treasury and Finance **Salary**: $91,418 - $103,725 Occupation: Legal Reference: VG/1732485A An ongoing position to support DTF Legal as a dedicated Legal Practice Manager **About us** The Department of Treasury and Finance provides economic, financial and resource management...

  • Esteemed Legal Practice for Sale in Melbourne CBD

    4 days ago

    Melbourne, Victoria, Australia Gatehouse Legal Recruitment Full time

    Sold by the current partners as part of their succession plans, this esteemed legal practice is now available for sale. With over 20 years of experience, the firm has established itself as a reputable and trusted name in Melbourne's CBD.The practice has a strong team of 2 full-time and 3 part-time legal support staff, providing a stable foundation for future...

  • Legal Practice Manager

    6 months ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Ongoing - Full Time Organisation: Department of Transport and Planning **Salary**: $130,673 - $174,869 Occupation: Legal Reference: 3837 **About the Role** Join our team as a Legal Practice Manager and play a crucial role in our dynamic legal department. Reporting directly to the General Counsel's Principal Lawyer...

  • Practice Manager

    5 months ago

    Melbourne, Australia Practice Managers Australia (PMA) Full time

    **Location**: Melbourne **Worktype**: Part Time - Part time opportunity 3 (flexible) days a week - Offering $40-$50p/h + Superannuation + Parking - Located in Heidelberg, close to transport, cafes and shops **The Practice** An experienced general paediatrician specialising in developmental and behavioural issues is dedicated to positively impacting the...

  • Legal Assistant

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    National Firm in Melbourne CBD OpportunityJoin Burgess Paluch Legal Recruitment in this exciting opportunity to support a respected Partner at a well-known national law firm in the heart of Melbourne CBD. You will work on complex & interesting matters, utilizing your exceptional organizational and time management skills to provide a high level of support and...

  • Senior Legal Secretary

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    {"title": "Job Opportunity", "content": "Burgess Paluch Legal Recruitment is seeking a motivated and energetic legal secretary to join their highly regarded and leading Planning and Environment team.As a Support Officer for Partners, you will be responsible for managing files, drafting and amending documents, preparing court documents, and undertaking...

  • Legal Practice Assistants Top-tier Law Firm

    6 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Your Choice: 12mth Fixed Term Contract OR Permanent Role - Leading Global Firm with Exceptional Perks! - Generous Salary Package + Fantastic Working Environment Boasting an illustrious legacy, our client stands as a global legal force, committed to shaping the future for clients, communities, and professionals. Recognised for pioneering legislative...

  • Experienced Legal Assistant for Abuse Law Practice

    2 weeks ago

    Melbourne, Victoria, Australia Gatehouse Legal Recruitment Full time

    We are seeking an experienced Legal Assistant for our Abuse Law practice to join our team at Gatehouse Legal Recruitment.As a Legal Assistant, you will have the opportunity to work alongside experienced Personal Injury Lawyers and join a firm that promotes career progression, values their staff, and promotes a supportive culture.On offer is the opportunity...

  • Senior Legal Assistant

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    About Burgess Paluch Legal RecruitmentBurgess Paluch Legal Recruitment is proud to partner with a reputable Top-Tier National Law Firm to find the best candidate for a rare opportunity to support their Partner level team.Job DetailsStunning Melbourne CBD location and officesThe Firm supplies quality legal services to clients locally and across Europe,...

  • Construction Legal Specialist

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    Job DescriptionWe are seeking a skilled Construction Legal Assistant to join our dynamic team at Burgess Paluch Legal Recruitment.About the RoleAs a Construction Legal Assistant, you will provide high-quality support to our experienced lawyers, focusing on the construction and infrastructure sector.Key ResponsibilitiesManage files and documents related to...

  • Legal Practice Support Manager

    3 weeks ago

    Melbourne, Victoria, Australia Herbert Smith Freehills Full time

    About UsAt Herbert Smith Freehills, we're a leading global law firm with a strong commitment to excellence. Our Melbourne Office Operations team is seeking a talented Legal Practice Administration Manager to join our dynamic team.The OpportunityWe're looking for a service-oriented individual to support the day-to-day management of our high-performing...