Practice Administrator
6 months ago
Practice Administrator (Legal Secretary) - Major Projects & Construction, Melbourne
- Join a top-tier Australian law firm
- Permanent, full-time opportunity based in Melbourne
- Provide direct and high-level support to a Partner and their team within our Major Projects & Construction (MPC) Practice
- Collaborate and contribute to a successful and impactful team
The role
The MPC Practice is seeking an accomplished Practice Administrator based in Melbourne on a permanent, full-time basis. As an integral part of the team, this role involves providing support to the Partner and a team of legal practitioners, with a specific focus on supporting and managing high-level administrative responsibilities.
Key responsibilities
- Provide high-level secretarial and administrative support for a Partner and team of practitioners within our MPC Practice
- High-level diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis
- Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail
- File management and handling including opening and closing files and matters
- Reviewing third party invoices and preparing client Work Orders
- Work as part of a cohesive team of Practice Administrators supporting the wider MPC team and be willing to step in and assist other MPC team members during busy periods
Skills & Experience
- Proven and distinguished experience in an administrative and/or secretarial role
- Highly organised with meticulous attention to detail
- Strong multitasking and prioritization skills, especially in high-pressure situations
- A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success
- The ability to build and nurture positive relationships with colleagues and clients
- Advanced technical skills (Outlook, Word, Excel, and PowerPoint)
- Professionalism in communicating / organising meetings with high-level internal and external stakeholders
- Proficiency in billing processes, with previous experience using Aderant Expert software desirable
This position represents a unique opportunity for an accomplished professional to elevate their career in a challenging, growing, rewarding and supportive environment.
How to Apply?
Consultant Contact Details
Jennifer Sanderson, (07) 3292 7331
Accessibility and Inclusion
For more information on Clayton Utz, please visit
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