Correspondence Coordinator

3 weeks ago

Melbourne, Australia City of Melbourne Full time

**$97,080 - $109,271 (based on experience) plus 11% Superannuation**

**Contract Opportunity-minimum of 3 months
**Full Time hours**

We are the City of Melbourne, a City of possibility and place to be bold and inspirational.

We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.

Together we
**Make the Difference**

**How this position will Make the Difference to City of Melbourne**

The Office of the Lord Mayor is a fast-paced office operating in a political environment working across multiple issues at any given time.

The Correspondence Coordinator contributes to the Lord Mayor’s Office (LMO) by coordinating all forms of correspondence received by LMO, and providing confidential support to the Lord Mayor. The Lord Mayor receives over one hundred pieces of correspondence every week, so this role is integral to the functioning of the Lord Mayor's Office.

The Correspondence Coordinator is required to draft complex correspondence, ensure the highest degree of accuracy and respond to all forms of correspondence within the timeframes set by our corporate targets and

preferably exceed them. The Correspondence Coordinator assists to the Lord Mayor on matters requiring research or investigation and escalated customer correspondence enquiries.

***
**What you will bring**
- Ability to demonstrate and display City of Melbourne Values - accountability, integrity, courage, respect for self and others, and striving for excellence.
- Degree / Diploma or Tertiary qualifications with some relevant work experience
- Experience gained in an administrative role at a senior executive level in a large, complex organisation.
- Proven discretion and judgement in dealing with sensitive and confidential information in a political environment and one with a high level of media or public relations focus
- An understanding of Local Government, including an understanding of the role of Councillors, the Lord Mayor and Deputy Lord Mayor
- Highly developed customer service skills and demonstrated ability to be professional, discrete, courteous, and maintain confidentiality
- Highly developed interpersonal skills and proven written and oral communication skills
- Ability to work in a high pressured environment to tight deadlines
- A high level of initiative and independence and the ability to establish own priorities and work autonomously/ with limited direction
- Extensive experience in developing, implementing and maintaining policies, systems and processes to drive efficiency across administrative functions.
- Experience with electronic document management systems and customer contact tracking systems (Salesforce, Pathway) is essential.

By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city. Together, we champion difference, celebrate achievement and recognise positive impact.

To view the physical requirements of this position, please see below under
**Position Information.**

**How to apply**
- attach your resume
- attach a separate cover letter, responding to the selection criteria (no more than two pages), as listed above under **‘**What you will bring** ’**

Please address your covering letter to **_Peter Keogh-Chief of Staff, The Office of the Lord Mayor and Deputy Lord Mayor._**

Applications will be accepted up until
**11:45pm Wednesday 16 August, 2023.**

For those interested in working with us, the City of Melbourne offers a great range of benefits. If you have any questions, or for more information, please contact

City of Melbourne conducts a safety screening process for all employees including a Police and Working with Children Check. For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy

  • Correspondence Coordinator

    1 week ago

    Melbourne, Australia City of Melbourne Full time

    **$97,080 - $109,271 (based on experience) plus 11% Superannuation** **Permanent Opportunity** **Work with the Office of the Lord Mayor and Deputy Lord Mayor** We are the City of Melbourne, a City of possibility and place to be bold and inspirational.We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being...

  • Team Leader Briefings and Correspondence

    1 week ago

    Melbourne, Australia Department of Transport Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Transport **Salary**: $105,479 - $127,621 Occupation: Other Reference: VG/DOT/PBS/1709257 The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building,...

  • Team Leader Briefings and Correspondence

    1 week ago

    Melbourne City Centre, Australia Department of Transport Full time

    Annual Salary Range $105,479 - $127,621per annum plus superannuation Tenure: Fixed term - until 03/03/2024Employment Type: Full Time Usual Work Location: Melbourne CBD (flexibility may be available) About our Team The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A...

  • Briefing and Correspondence Officer, Homes Victoria

    1 week ago

    Melbourne City Centre, Victoria, Australia Department of Families, Fairness and Housing Full time

    THE ROLEThe Briefing and Correspondence Officer will play a key role in providing a wide range of, administration and internal stakeholder support within the Office of the Chief Development Officer and the Housing Development Branch with focus on delivering the Government's agenda of increasing access to affordable housing for Victorians. The role requires...

  • Administration Coordinator

    2 months ago

    Melbourne, Australia Talent International Full time

    australia melbourne contract negotiable**The role** This Government Department is seeking an experienced Administration Coordinator to provide coordination and administrative support and guidance in relation to the registration and review of schools in Victoria. **Responsibilities** - Prepare accurate and timely replies to correspondences - Coordinate...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Talent International Full time

    australia melbourne contract negotiableThe roleThis Government Department is seeking an experienced Administration Coordinator to provide coordination and administrative support and guidance in relation to the registration and review of schools in Victoria.Responsibilities Prepare accurate and timely replies to correspondences Coordinate Ministerial,...

  • Board Coordinator

    4 weeks ago

    Melbourne, Australia IOOF Holdings Full time

    **Date**:12-Jan-2023**Location**:Melbourne, VIC, AU, 3000**Employment Type**:Permanent Full Time- Key role providing administration support to Insignia Financial’s Company Secretary division - Join a diverse and high performing team with flexible work culture - Permanent, full-time opportunity located in our Melbourne office - Are you an experienced...

  • Team Operations Coordinator

    1 month ago

    Melbourne, Australia people2people Full time

    **Excellent opportunity for somebody looking to take the next step in their career!**: - **Join a global financial firm who are a leader within their industry**: - **Melbourne CBD | $90k package** This is a global organisation and a leader within the financial industry. They pride themselves on their commitment to quality and innovation and are currently...

  • Team Operations Coordinator

    3 weeks ago

    Melbourne, Australia people2people Full time

    **Excellent opportunity for somebody looking to take the next step in their career!**: - **Join a global financial firm who are a leader within their industry**: - **Melbourne CBD | $90k package** This is a global organisation and a leader within the financial industry. They pride themselves on their commitment to quality and innovation and are currently...

  • Submissions Coordinator

    3 weeks ago

    Melbourne, Australia John Holland Full time

    Melbourne, VIC, AU, 3000**About North Western Program Alliance**: North Western Program Alliance (NWPA) consists of three Alliance partners - John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals. NWPA has a proven track record with the successful delivery of seven level crossing removal projects, several...

  • Service Scheduling Coordinator

    2 days ago

    Melbourne, Australia Tesla Full time

    **What to Expect** As a Service Scheduling Coordinator, you will be responsible for ensuring the optimal utilization of our Field Service Technicians. This role reports directly to the Operations & Maintenance Senior Manager in APAC and coordinate with internal teams including O&M, Scheduling, Supply Chain, Safety, Business Operations, Commercial Operations,...

  • HR Coordinator Financial Services

    1 week ago

    Melbourne, Victoria, Australia FourQuarters Full time

    Commencing Immediately Potential Temporary to Permanent conversion National Financial Services Co.Flourishing Financial Services firm based in CBD, are looking for a fast paced, thorough and methodical HR Coordinator to support them with generalist HR matters.Initially commencing on a temporary basis, this role has scope to become permanent. The role will...

  • Coordinator

    1 week ago

    Melbourne, Australia Sharp & Carter Full time

    Hybrid working | Friday lunches | Collaborative environment - Opportunity for career progression | Diverse team - Supporting with Projects, Events and Travel! **About the role**: This is an exciting and varied Office Administrator role reporting to the Corporate Services Manager. Working in a team of 5, you will be there to support with everything from...

  • P&C / HR Coordinator Financial Services

    2 weeks ago

    Melbourne, Australia FourQuarters Full time

    1-2 Month Assignment, ASAP start - Supporting P&C team within Superannuation Co. - Hybrid working Flourishing Superannuation Co. based in CBD, are looking for a fast paced, thorough and methodical HR Coordinator to support them with generalist HR matters. Initially commencing on a temporary basis, 1-2 month assignment this may have potential to extend....

  • Team Operations Coordinator

    1 week ago

    Melbourne, Victoria, Australia people2people Full time

    Excellent opportunity for somebody looking to take the next step in their career:Join a global financial firm who are a leader within their industry:- Melbourne CBD | $90k packageThis is a global organisation and a leader within the financial industry. They pride themselves on their commitment to quality and innovation and are currently seeking a team...

  • Service Scheduling Coordinator

    1 week ago

    Melbourne, Victoria, Australia Tesla Full time

    What to ExpectAs a Service Scheduling Coordinator, you will be responsible for ensuring the optimal utilization of our Field Service Technicians. This role reports directly to the Operations & Maintenance Senior Manager in APAC and coordinate with internal teams including O&M, Scheduling, Supply Chain, Safety, Business Operations, Commercial Operations, and...

  • Administration Coordinator

    2 weeks ago

    Melbourne, Australia GJK Facility Services Full time

    **Introduction**: BETTER EXPERIENCES, BETTER OUTCOMES It's an exciting time to be joining GJK Facility Services - we have grown significantly over recent years and are transforming for future growth and opportunities to help our customers and people. We are a leading provider of facility services, committed to provider better experiences and better...

  • Program Coordinator

    3 weeks ago

    Melbourne, Australia Australian Bureau of Meteorology Full time

    APS Level 6, Ongoing - $84,670 - $96,267 + 15.4% super - Melbourne preferred; all Bureau capital city office locations will be considered The Services Development and Integration (SDI) team, which sits within the National Production Services Program (NPS) within the Community Services Group (CSG), is seeking a highly organised and experienced program...

  • Executive Coordinator

    1 week ago

    Melbourne City Centre, Victoria, Australia Davidson Group Services Full time

    We are seeking a highly experienced and proactive Executive Coordinator for a large State Government entity. This position is a critical support role within the association and requires the incumbent to work closely with the Office of the Managing Director across a variety of different tasks and business initiatives and will leave you feeling challenged and...

  • Policy and Communications Coordinator

    3 weeks ago

    Melbourne, Australia City of Melbourne Full time

    **Contract until April 2024**: - **Employee discounts program/Optional ADO available**: - **$113,553 plus 10.5% Superannuation** We are the City of Melbourne, a City of possibility and place to be bold and inspirational. We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a...