Administration Support Officer

2 weeks ago


Toowoomba, Australia Transport and Main Roads Full time

In the role of Administration Support Officer you will contribute to the efficient operations of the Regional Office and Regional Management Team by providing a high quality administrative service to the Regional Director, regional office and other regional staff.

**Accountabilities include**: - Provide a receptionist service for the regional office, supplying accurate advice and information to all clients, and specialist services to the Regional Director and other Regional Office staff;
- Coordinate and provide timely budget, financial and business management data and information for the Southern Region Management Team and Customer Service Centre managers. Work within legislative frameworks and departmental policies and procedures;
- Liaise, consult and maintain effective relationships with team members, and internal and external clients and stakeholders;
- Draft correspondence including reports, ministerials, submissions or briefing notes of medium complexity, in accordance with departmental standards;
- Establish and maintain regional correspondence, records and communication management procedures;
- Assist with or undertake projects that require research and analysis of information;
- Complete routine and more complex administrative tasks, such as general office support, asset management, and purchasing and supply (including fleet vehicles);
- Coordinate preplanning activities and provide administrative support for events such as workshops, meetings and presentations;
- Lead and support junior staff members, including providing ongoing learning and development opportunities and on-the-job coaching;
- Actively participate in the Branch's performance management process through accepting and providing positive and constructive feedback. Participate in training and development opportunities as necessary to achieve regional goals;
- Provide a safe and healthy workplace through managing resources to ensure compliance with workplace health and safety and employee rehabilitation legislation, human resources practices, codes of practice, standards and departmental policy and procedures, participating in risk management and corrective action.
Applications to remain current for 12 months.

**Job Ad Reference**: QLD/500456/23Closing Date: Thursday, 27 July 2023This work is licensed under a Creative Commons Attribution 3.0 Australia License.



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