Office Administrator, Real Estate

4 weeks ago

Brisbane, Queensland, Australia Glynis Austin Properties Full time
Director of Sales and Marketing | Glynis Austin Properties - Inner West Brisbane

About Us

We are a respected boutique real estate agency based in Brisbane's Inner West, operating in Paddington. Known for our premium service and strong market presence, we are a close-knit, professional team committed to delivering outstanding results for our clients. Our culture values excellence, integrity, and collaboration, while maintaining a friendly and supportive environment.

The Role

We are seeking a highly organised and experienced Office Administrator to provide essential support to our sales team. This role is ideal for someone with a real estate background, perhaps a former salesperson, who enjoys the industry but prefers an office based position and has experience with the administrative side of the industry including legislative and operational requirements. You will play a key role in keeping our operations running smoothly, ensuring our clients receive the exceptional service our agency is known for, while also looking for further new business opportunities and maintaining strong relationships with current and past clients.

Key Responsibilities

  • Prepare and manage listing paperwork and sales contracts
  • Coordinate open homes and occasional on-site auctions
  • Maintain and manage our client database
  • Ensure compliance with agency procedures and legislative requirements
  • Provide administrative support to the entire sales team
  • Manage incoming and outgoing client communications, including phone calls
  • Assist with social media content creation and scheduling
  • General office support and administration tasks
  • Looking for listing opportunities, client outreach and pre to post sale relationships

Mandatory Requirements

  • Current QLD Real Estate Certificate of Registration or Licence
  • Valid driver's licence and reliable car
  • Previous real estate experience, minimum 2 years preferred
  • Proficiency with Vault, Pricefinder, Canva, Microsoft Office Suite, and social media platforms
  • Own mobile phone
  • Confident and professional phone and email manner
  • Strong organisational skills and attention to detail

The Ideal Candidate

  • Thrives in a team environment but can also work independently
  • Enjoys client interaction and has excellent communication skills
  • Loves the real estate industry but wants a role without direct sales pressure
  • Is proactive, adaptable, and solutions-focused, upstream thinker who solves problems before they can occur
  • Systems orientated and tech adaptational, with a future focus to business growth and development

What We Offer

  • Flexible hours (full-time preferred)
  • A supportive, professional team environment
  • Career growth potential within a boutique agency
  • Opportunity to remain connected to the real estate industry

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