Project Administrator

2 days ago

Sydney, New South Wales, Australia BGIS Full time

Project Administrator – National Projects Team
Sydney, NSW | Hybrid Work (4 days in office, 1 day from home) | Close to Public Transport
Full-Time | Career Growth Opportunities

Join BGIS – A Global Leader in Facility Management & Project Delivery
At BGIS, we don't just manage buildings – we make places work. With over 10,000 team members worldwide, we deliver innovative, sustainable solutions across Defence, Government, Education, Utilities, Healthcare, Data Centres, and more.

We are seeking a Project Administrator to join our National Projects Team in Sydney. In this role, you'll provide essential document control, coordination, and quality oversight across a portfolio of small to large multi-year projects – all while enjoying the flexibility of a hybrid work arrangement and the convenience of working in a location close to public transport.

  • What You'll Do
  • Manage project documentation and ensure compliance with client processes.
  • Maintain accurate records, reports, and milestone tracking in project management systems.
  • Liaise with internal teams, contractors, and client stakeholders to support seamless project delivery.
  • Prepare meeting agendas, minutes, and reports to keep projects on track.
  • Assist with project close-out activities in line with client methodology.
What You Bring
  • 2+ years' administration or coordination experience, ideally in construction or project management.
  • Proficiency in Microsoft Office and project management tools (Smartsheet experience a plus).
  • Strong organisation, attention to detail, and ability to work across multiple projects.
  • Excellent communication and stakeholder engagement skills.
  • Cert IV in Construction or related field (preferred).
Why Join Us?

Our Key Benefits Include:
Exposure to a Diverse Facilities Management Landscape – Work across various sectors, gaining valuable experience and broadening your skill set.
Comprehensive and Structured Training – We invest in your professional growth with thorough training programs designed to enhance your expertise.
Close-Knit, Professional, and Supportive Team Environment – Join a team that values collaboration, mutual support, and a friendly workplace atmosphere.
Reward and Recognition Program – Hard work doesn't go unnoticed. We appreciate and reward dedication and excellence.
Opportunities for Engagement – Get involved in social, CSR, and other committees to make a meaningful difference and contribute to our community.
Diversity and Inclusion – Proudly recognised in 2024 as Work180's Most Improved Company for Gender Diversity. Additionally, 3% of BGIS APAC employees identify as Aboriginal and Torres Strait Islander.
Community Engagement – All permanent and fixed-term employees are entitled to two paid volunteer days (16 hours) per year.
Recognition and Awards – In 2023, BGIS APAC won nine prestigious industry awards.
Best Places to Work – Ranked 3rd in the 2024 AFR BOSS Best Places to Work list.

BGIS manages more than 50,000 diverse facilities, including critical environments like data centres, and serves clients across Defence, Healthcare, Government, Higher Education, and Utilities sectors.

Ready to Apply?
Be part of a workplace culture that values diversity, safety, sustainability, and continuous innovation. Apply now and explore opportunities at apac.bgis.com.

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