Group Leasing Administrator

ABOUT BRAND COLLECTIVE

Brand Collective is one of Australia's most prominent apparel, footwear & sport groups, operating our omnichannel offer across 300+ stores with over 3,000 team members, a comprehensive online business and an extensive wholesale network. Our portfolio ranges from iconic heritage to timeless contemporary, from street culture to considered craftsmanship, and from private label to international luxury fashion brands. We bring brands to life

ROLE IN A NUTSHELL

We are seeking a detail-oriented Group Leasing Administrator to oversee the lease administration function across all Brand Collective subsidiaries. In this role, you will ensure that lease documentation, including leases, agreements for lease, assignments, variations, and licenses, accurately reflects agreed commercial terms and conforms to standard landlord templates where applicable. Where no standard form exists, you will review and negotiate terms in line with company policies and relevant legislation. You will also be responsible for maintaining the integrity of our property database (Lease Eagle) and overseeing monthly rent payments, ensuring smooth operations and compliance across our property portfolio.

WHAT YOU'LL BE DOING

• Managing Agreement to Lease and Lease review, negotiation and documentation process
• Preparing lease summaries and arranging director execution of documentation
• Ensuring the property database (Lease Eagle) is accurately maintained
• The provision of administrative support for all leasing issues and requirements
• Managing all Lease Administration related communications
• Preparing and distribute ad-hoc reports (e.g., lease renewal, Lease Register) via Lease Eagle
• Marking-up ITL/Heads of Agreement documents and request amendments where necessary
• Monitoring progress of leasing matters and proactively follow up with customers as required to ensure all pre-trade requirements are met in a timely manner (i.e., bank guarantees and certificates of currency of insurance)
• Ensuring fitout contributions are invoiced and received in a timely manner
• Co-ordinating advance rent and insurances for new stores and ensuring the master insurance register is accurately maintained.
• Uploading and reporting monthly sales figures
• Reviewing and approving the monthly rent roll
• Assisting with preparing annual property budgets

ABOUT YOU

The ideal candidate will come with:

• Minimum five years' experience in lease administration and retail property teams
• Relevant tertiary qualifications in law or contract administration. A paralegal background would be highly desired.
• Experience using Lease Eagle or other lease management tools
• Strong understanding of retail property legislation and retail lease documentation
• Ability to prioritise and multi-task in a demanding environment
• Ability to influence others in a positive way

JUST SOME PERKS WE OFFER

• Pet-friendly workspace – Yes, your furry friend can join you at work
• Epic discounts – Up to 50% off top brands like Reebok, Superdry, and Clarks
• Exclusive LK Group perks – Treat yourself to savings at Daniel's Donuts, Hommey, Snooze & more
• VIP access to sample sales – Get first dibs on incredible deals
• Leave when it matters – Paid parental leave, volunteer leave & purchased leave options.
• Novated leasing – Drive your dream car with ease.
• Loyalty rewards – We celebrate your milestones with generous service awards
• Well-being matters – Free access to Mental Health Professionals through our Employee Assistance Program.
• And more…Because work should come with awesome perks

READY TO MAKE AN IMPACT?

Join Brand Collective as a Group Leasing Administrator and take the lead on lease management across our portfolio

Please note: at this time, Brand Collective are not seeking recruitment agency support for this role, and will not be liable for any unsolicited candidate profiles or associated fees. We encourage applicants to apply directly to this posting if they would like to be considered for this opportunity. The advertising of this role may close earlier than the listed date, and we encourage applicants to apply early.