Officer, Payroll Projects

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About Greater Western Water

GWW is a Victorian government owned water corporation that provides an essential service to some of the fastest-growing communities in Australia, stretching from Melbourne's CBD to Lancefield in the north and Bacchus Marsh in the west. Click here to learn more.

Overview

12 month Fixed Term Full Time position located in Sunbury or Footscray. Salary: $73k + 12% super.

Benefits

• We embrace flexibility and connection with a balance of on-site and WFH
• Free onsite parking (subject to availability)
• Gender neutral, 16-week parental leave available from commencement
• Monthly work life balance day off to treat yourself (if full-time)
• Free income protection and salary continuance insurance
• Access to corporate health insurance deals with major providers
• Wellbeing, prayer, and sensory rooms in the Footscray and Sunbury office

The opportunity

The Coordinator, Payroll Projects is responsible for supporting two major payroll compliance initiatives within GWW's People Operations and Services team, focusing on the reconciliation and improvement of employee payment data. Reporting to the Manager, People Operations, the role involves locating current and former employees, managing compliance-related payments, and ensuring all activities align with privacy and business protocols. This position plays a key part in supporting business operations through accurate tracking, employee engagement, and resolution of payment issues, while contributing to the broader strategic goals of the People and Culture function.

Responsibilities

• Support reconciliation of business, payroll, and audit data, following project guidelines and direction from senior staff.
• Coordinate and administer employee payments, including identifying required documentation and maintaining accurate tracking systems.
• Locate and communicate with former employees using various channels to facilitate compliance-related payments.
• Assist with payroll project payments and employee communications, while maintaining effective relationships across the business and with external providers.

Skills & Experience

• Practical experience in payroll compliance, payroll accounting, or reconciliation activities.
• Working knowledge of project methodologies, with experience contributing to structured compliance or audit projects.
• Proven ability to apply systems thinking and drive process improvements across payroll or HR functions.
• Advanced Excel skills, including data manipulation and scenario analysis for validating employee records.
• Familiarity with HRIS platforms and rostering systems for maintaining accurate and up-to-date employee data.
• Strong stakeholder engagement skills with a demonstrated ability to build and maintain effective relationships.

See yourself thrive

Our vision for GWW is Thriving People and Country. We aim to be as diverse as the communities we serve and are deeply committed to building a workplace where everybody thrives. We're supportive, inclusive, and friendly, and value everyone for who they are and what they can bring.

We're seeking applicants across all cultural backgrounds, genders, and abilities, and will make reasonable adjustments as required, so please talk to us about what you need. Don't meet every single requirement? If you're excited about this role, we encourage you to apply. Don't delay your application, include your resume, and cover letter (no more than 1 page); shortlisting will commence early

The successful candidate will be required to complete pre-employment checks, including reference checks, medical assessments, a national police check, and verification of working rights in Australia.

Additional information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Utilities

Note: Referrals increase your chances of interviewing at Greater Western Water.

Melbourne, Victoria, Australia — Salary range varies by role and experience.

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