Contracts & Procurement Supervisor

3 weeks ago

Newcastle, New South Wales, Australia Port Waratah Coal Services Full time

Port Waratah Coal Services is a world-leading logistics and material handling facility, driving economic growth in Newcastle and the Hunter region for over 45 years. We specialise in receiving, stockpiling, blending, and loading coal for export.

At Port Waratah, we believe in our obligation to operate responsibly and sustainably, and we encourage a culture of shared responsibility and accountability through all levels of our business. We build strong relationships and work cooperatively with our people, customers and our community to continuously improve our performance and contribute to a smart, sustainable and vibrant Newcastle.

We seek individuals who bring diverse perspectives, a continuous improvement mindset, and align with our core values: caring, excellence, integrity, and progress.

Job Description

About the role:

Reporting to the Procurement Manager, the Contracts & Procurement Supervisor plays a key role in leading contract and procurement activities across Port Waratah. This role is responsible for executing the full tender and contract lifecycle, supporting contract holders, and ensuring compliance with procurement policies and systems. With two direct reports, the Supervisor leads a high-performing team to deliver best-value purchasing outcomes for our business.

Key Responsibilities include:

  • Lead the execution of tender and contract management process, including preparing commercial terms, tender documentation, evaluation, and stakeholder communication.
  • Support contract holders in contract management and transition strategies.
  • Manage contract performance, amendments, and closure processes, ensuring alignment with business deliverables.
  • Maintain and enhance procurement systems, including the Contractor Payment Authorisation System and ensure audit compliance.
  • Champion continuous improvement in purchasing systems and vendor performance.
Desired Skills and Experience

Skills and Experience:

  • Extensive experience in contract drafting and negotiation, including contract clauses, minimum 5 –7 years experience.
  • Ability to manage high volumes of tenders and contracts in a complex environment.
  • Understanding of effective procurement systems and practices.
  • Excellent stakeholder engagement and communication skills.
  • Formal qualifications in contract management or purchasing or membership of CIPS will be highly regarded.
  • Competitive Remuneration, including 18.5% Superannuation and bonus programme
  • Work to Live Culture, including generous leave entitlements
  • Health and Wellbeing benefits; gym membership/ on-site gyms, exercise physiologists, personal health assessments, Employee Assistance Program.

For initial inquiries or assistance with your application, please call Adrian Button or Jess O'Neill from Beilby Downing Teal on (02) 4044 0440.

Applications Close: Tuesday 2 September

We take a wide lens to our definition of diversity and encourage applications from those with diversity dimensions across gender, marital or family status, sexual orientation, gender identity, age, disabilities, ethnicity, religious beliefs, cultural background, and identity including identifying as from Aboriginal or Torres Strait Islander, socio-economic background etc.

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