Executive Assistant

Salary: Level 3, $79,156 - $84,977 per annum (pro-rata) (PSCA 2022)

This is a permanent full-time position commencing February 2025

The Strategy and Policy Division plays a vital role in shaping the future of public education by developing and driving systemic reform, initiatives and policies. It leads the Department's school accountability and review program, ensuring schools meet performance standards through evidence-based analysis of student, school, and system performance. Our Division oversees regulation of Non-Government Schools ensuring these institutions comply with established standards.

A key function of the Division is the oversight of intergovernmental commitments and monitoring of global and national educational reforms, using these insights to guide broad policy changes. By integrating policy development, accountability, and educational planning, the Strategy and Policy Division supports continuous improvement in education delivery across the system.

The collection and analysis of data, school and student statistical performance information, informs Department-wide planning, monitoring, and reporting.

In addition, the Division provides key ministerial services supporting education portfolios, including policy advice, reporting, and Departmental representation. Planning for the future delivery of public schooling in our communities to meet evolving educational needs including international education is a central role of the Division.

The Role

In this role, you will manage a wide range of administrative and operational tasks, including scheduling appointments, handling enquiries, and coordinating Ministerial responses and briefing documents. Your ability to maintain accurate data records, track Ministerial correspondence and Divisional work, and oversee travel and accommodation arrangements will be essential to supporting the Division's efficiency.

This role requires exceptional communication skills and initiative. You will liaise with staff and executive leaders across the Department and with other government agencies and Ministerial offices to facilitate the Executive Director's commitments as required. You will be expected to handle confidential enquiries with discretion and ensure timely and helpful responses. Financial administration responsibilities include managing the Executive Director's contingency budget, processing payments and regular reporting, and monitoring travel expenses.

You will work closely with the Principal Consultant to ensure the smooth and efficient functioning of the Office of the Executive Director, Strategy and Policy, with a focus on creating a proactive, welcoming and supportive team environment.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 11.5% employer contributed superannuation, increasing to 12% by July 2025.
• Flexible working arrangements are genuinely considered to support a healthy work-life balance and will be discussed on an individual basis, as required.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Minimum Requirements:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a National Criminal History Check with the Department's Screening Unit.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Your application should include:

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
• Demonstrated considerable knowledge and experience in the delivery of high-level administration support services, including the ability to provide executive support to senior managers.
• Demonstrated sound oral and interpersonal skills, including the ability to liaise effectively with senior managers and internal and external clients on a wide range of issues.
• Demonstrated sound written communication skills with the ability to prepare correspondence, minutes, responses to Ministerial requests and briefing notes.
• Demonstrated sound financial management skills with the ability to interpret, report and apply financial practices and procedures.
• Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education's Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE941829

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Thursday, 16 January 2025.