Panel Support Officer

4 days ago

Perth, Western Australia Hudson AU Full time
Responsibilities
  • Supporting the Panel Support Team Leader and Managers across a regional portfolio. Liaise with relevant stakeholders on day-to-day matters via phone, e-mail and meetings as required.
  • Supporting the Panel Support Team Leader and Managers to ensure contract financial administration and tracking is carried out within the relevant policies and specific allocated project budget.
  • Liaise with Managers and Panels and co-ordinate internal communication activities and maintain effective liaison with the business groups, business group consultants and panel members as required.
  • Collate Panel Meeting agenda items and agenda papers and organise their distribution to relevant individuals prior to meetings.
  • Attend meetings and provide accurate and detailed minute-taking for all panel meetings, ensuring key discussions, decisions, and actions are captured and distributed in a timely manner.
  • Write up Outcome papers from each panel round and submit for approval and distribute to the business.
  • Organise and coordinate Panel meetings and the annual Spring Tour as necessary including booking of relevant travel for Panel members.
  • Ensure regional panel members travel, including sitting fees are within budget and their contract.
  • Ensure regional panel members have appropriate approvals, consistent with GRDC's policy and are within WHS guidelines prior to travel.
  • Other duties as required from time to time.
Position requirements
  • Strong communication skills (verbal and written).
  • Ability to work autonomously.
  • Demonstrated ability to take comprehensive and precise minutes during meetings, with a high level of attention to detail and accuracy.
  • Excellent organisational skills with the ability to multitask and re-prioritise as required.
  • Demonstrated ability in influencing positive outcomes.
  • Previous experience in positively managing client issues / relationships.
  • Excellent attention to detail and organisational skills.
  • A high degree of resilience.
  • Be able to maintain the highest level of confidentiality and discretion.
  • Must comply with all Policies, Procedures and Code of Conduct.
Special conditions
  • Prepared to travel as and when required.
  • Must have a valid Australian Drivers Licence as deemed necessary.
  • Australian Citizenship.

Diversity, Equity & Inclusion at Hudson Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading
Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.


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