Executive Assistant to the Principal

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Whitsunday Anglican School is an independent, co-educational day and Boarding School from K - 12, situated in the beautiful surroundings of tropical Mackay and the Whitsunday region. The School provides a balanced education that is focused on academic excellence and personal growth through cocurricular, spirituality, and community service.

The School offers a first-class education with a proven history of outstanding student outcomes and staff development.

About the role

A rare career opportunity at Whitsunday Anglican School has presented itself for an Executive Assistant to the Principal. The role is responsible for providing high-level, confidential executive and administrative support to the Principal. The role requires initiative, discretion, and professionalism, and involves acting as the primary point of contact between the Principal and a wide range of internal and external stakeholders.

The Executive Assistant plays a pivotal role in supporting the effective functioning of the Principal's Office and contributes directly to the achievement of the School's strategic intent through exceptional organisational, communication, and relationship management skills.

Key Duties

High-level diary management, including scheduling and conflict resolution

High-level Board management - preparing Board papers, creating agendas, minutes and action items, as well as the formatting and inclusion of key stakeholder reports

Preparing reports, presentations, minute taking and executive-level documentation

Travel booking and coordination

Processing and reconciliation of expenses, invoices, and financial approvals

Planning and coordination of internal and external events, ensuring timeliness and the smooth running of the events through considered organisation with key stakeholders

Liaise and follow-up with key internal and external stakeholders associated with the School

Work collaboratively, offering mentorship when required and create better efficiencies across the School

Track key deadlines and ensure the Principal is briefed and prepared.

Candidate Profile

A minimum of 5 year's experience in a senior-level executive assistant role, preferably in an educational or professional services environment

Positive Paid Blue Card (Working with Children Check) or the ability to obtain prior to commencement

Current Class C Driver's Licence

Ability to work flexible hours

Exceptional written and verbal communication skills

Advanced proficiency in Microsoft Office Suite, Adobe Acrobat and other related software

High level of confidentiality and professionalism

Strong time management and organisational skills with the ability to prioritise effectively

High level of attention to detail and formatting

Ability to manage multiple competing priorities in a fast paced environment while remaining calm and organised

Proactive problem-solving skills with that solution focused mindset

Ability to work independently and collaboratively in a team environment

Expressions of interestshould be addressed to the Principal, Mr Andrew Wheaton through the SEEK website.

Applications close: 4 August 2025

The School reserves the right to appoint prior to the application closing date.

Employee Benefits

Competitive salary structure and benefits

Professional, supportive, and welcoming staff culture

Welcoming Staff Social Club

Staff Concession on fees for children attending Whitsunday Anglican School

First Aid and CPR training

Access to Employee Assistance Programme and other Health Benefits

Whitsunday Anglican School takes student protection seriously. All candidates for roles at the School are subject to screening and assessment against child safety standards as part of our thorough recruitment process.

Salary match Number of applicants Skills match

Your application will include the following questions:How many years' experience do you have as an Executive Assistant to the Principal? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? Which of the following statements best describes your right to work in Australia? Do you have a current Working With Children (WWC) Check? Do you have a current Australian driver's licence?

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