Leasing Administrator

2 weeks ago

Mackay, Queensland, Australia Accent Group Full time

Posted Tuesday 7 January 2025 at 1:00 pm | Expires Sunday 2 February 2025 at 12:59 pm

Accent Group Limited is the leading digitally integrated retail and distribution business in the Apparel and Footwear performance and lifestyle market in Australia and New Zealand. With over 850+ stores, 34 brands and over 30+ online platforms. Our brands include Glue, Platypus, Skechers, Hype DC, Vans, Dr. Martens, Subtype, The Athletes Foot, CAT, Merrell, The Trybe, Timberland, Stylerunner, Hoka, UGG, Saucony, & Nude Lucy

About the Role:

We have an exciting role available for a Leasing Administrator to join our Leasing & Property team. Reporting to the Senior Leasing Administrator, you will be responsible for the coordination and management of the lease documentation process following agreement, which includes monitoring, ensuring execution and recording all the information and ensuring lease terms and conditions are maintained for the life of the lease.

Your key responsibilities will include:

  • Announce new stores and relocations to the Business
  • Setup new stores on Lease Eagle database from new store sheet, including charges and clauses
  • Monitor and track leases to execution and update Lease Eagle Database
  • Maintain all Property Databases, including Lease Eagle, spreadsheets etc. in line with commercial agreements and dates as per Store Development schedule
  • Run Handover reports and review weekly with Store Development Team
  • Update date changes once approval received from Landlords
  • Assist the Senior Leasing Administrator and corporate lawyer with negotiation and finalization of leases where required
  • Coordinate execution for all storage license agreements and upkeep register of all storage units and associated costs
  • Prepare and send any quarterly cap email reminders to landlords
  • Audit storage units on a regular basis with Retail team and leasing team
  • Liaise with Operations team to ensure all Shopfitter and Landlord defects have been completed and all conditions of payment fulfilled
  • Ensure payments are received promptly in line with terms of agreement
  • Arrange insurance certificates for new stores with our insurer
  • Assist Senior Leasing Administrator, Commercial Leasing Manager, GM Property and Leasing Team where required
  • Liaise with Landlords in relation to store maintenance issues where landlord is responsible for cost recovery
  • Attend new store opening meetings

To succeed in this role, you will need to have the following:

  • Strategic thinking with experience in implementing process improvements and efficiencies within a lease administration role
  • Excellent time management skills - handle multiple tasks simultaneously, with the ability to prioritize and meet deadlines
  • Intermediate Microsoft Office Suite
  • Intermediate computer skills including Microsoft Excel
  • Affiliation with Accent Group Core values and "Make It Happen" attitude.

At Accent Group Limited, we are committed to creating an inclusive workplace that promotes and values diversity and inclusion. We believe in the diversity of our people across age, gender, identity, race, sexual orientation, ethnicity, physical and mental ability. We strive on creating an equal employment environment where everyone from any background can be themselves. The Accent Group acknowledges and pays respect to the Traditional Owners and ongoing custodians of the land, the Aboriginal and Torres Strait Islander and Maori people.

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