Venues Coordinator

3 weeks ago

Perth, Western Australia Chapel Farm Estate Full time

Chapel Farm Estate is a one-of-a-kind venue in the Swan Valley, built with 100-year-old timbers and blessed with a Victorian homestead, lake, waterfalls, and fields of native pastures — all set against the majestic backdrop of the Perth Hills. We create unforgettable weddings, functions, and celebrations, and now we're looking for a Venues Coordinator to help us bring those magical moments to life.

Working alongside our Head of Food & Beverage and Administration Manager, you'll be part of a passionate team committed to delivering high-quality service across:

Chapel Farm – our flagship venue for weddings, wine tours, and all-round good times at The Tap

Estate at Chapel Farm – our grand function space for larger weddings and private events

Collector of Souls – our sister venue and brewery & distillery in Caversham, open for dining, wine tours, and unique experiences

What You'll Do:

  • Be the go-to person on the ground for weddings, events, and functions
  • Coordinate with vendors, clients, and staff to make sure everything runs smoothly from setup to pack-down
  • Jump between bar service, event execution, and even running the pass when needed
  • Represent the heart and soul of the venue through seamless, warm, and efficient service
  • Help shape guest experiences that leave people talking for years
  • Lead and mentor our staff and work with them to enhance their own skillsets in this arena.

What You Bring:

  • At least 3 years of Wedding/Function Coordinator/Management experience in a fast-paced, multi-venue operation
  • A calm head under pressure, with ninja-like time management and communication skills and a leadership approach that inspires staff to be the best they can be
  • A proactive, roll-up-your-sleeves attitude – no task is too big or too small
  • A genuine love for people, storytelling, and making magic happen

Who We Are:

We bring our whole selves and we deliver together. We're a passionate bunch who like to have fun and keep things down-to-earth. We're brave enough and care enough to have the right conversations to get the best outcome. We're definitely "glass half full" people and see challenges as opportunities and move with pace to achieve our goals.

The Details:

  • Full-time role,Fridays, Saturdays & Sundays and administration hours on some weekdays.
  • Based at Chapel Farm Estate with occasional shifts at Collector of Souls
  • $80,000pa + super

To Apply:

Email your resume and a cover letter addressing the selection criteria below to: employment@chapelfarm.com.au

Selection Criteria – Please answer each in one paragraph:

  1. What's the weirdest request you've ever had from a guest, and how did you handle it?
  2. What's your superpower in hospitality?
  3. If you were a cocktail, what would you be and why?
  4. In your own words, what's the secret to running a smooth and successful service at a venue like ours?
  5. How you would describe your leadership style?

No cover letter or unanswered criteria = no progression. We're serious about finding the right fit.

Applications close: Wednesday 27th August.

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