Workplace Coordinator

3 weeks ago

Sydney, New South Wales, Australia Russell Tobin Full time
Overview

The Experience Team at Company builds inclusive, intentional interactions and workplace design. This role oversees the Australia office as part of the Places arm of the Experience team, creating a workplace that supports our Snoos.

Responsibilities and impact: from the Workplace Coordinator's perspective, there is a seamless connection between the employee experience at work and the environment they work in. The role requires a self-starter who believes that small details can make a big difference and is constantly looking for ways to improve. In-person attendance at the office 5 days per week is required.

Responsibilities
  • Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support.
  • Approach workplace operations strategy with clarity, diversity, international audiences, and accessibility in mind.
  • Support regional customization of workplace programs, including employee perks.
  • Assist in all in-office catering and food deliveries, including ordering, set up, take down, and invoice review/submission.
  • Maintain appearance and organization of the office space and equipment.
  • Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies.
  • Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience.
  • Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.), and internal partners such as IT, HR, and local leadership.
  • Maintain accurate sets of floor plans and seating charts.
  • Oversee room and desk scheduling through booking platforms; maintain and update office documents (e.g., Wiki page, expense reports, security policies).
  • Support ad-hoc projects and administrative tasks required to support the business and International Places team.
Qualifications
  • Minimum of two years of office coordination, administrative support, or a similar role; experience in a technology or startup environment strongly preferred.
  • Strong organizational and creative skills, detail-oriented with the ability to handle multiple and changing priorities in a fluid startup environment.
  • Excellent verbal and written communication skills.
  • Ability to solve problems and ask clarifying questions to ensure understanding; Google Suite experience (Slides, Sheets, Docs).
  • Technical knowledge of electrical, plumbing, HVAC, security, and general office maintenance is a plus.
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Management, Administrative, and General Business
Industries
  • Staffing and Recruiting
  • IT Services and IT Consulting

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