Facilities and Workplace Coordinator

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Join to apply for the Facilities and Workplace Coordinator role at JLL

About the role:

The Facilities and Workplace Coordinator manages daily workplace operations while providing versatile support across multiple office functions for locations in Sydney and Melbourne. This role coordinates facility services, handles administrative tasks, and supports various office needs through a flexible, multi-skilled approach. The position serves as a key workplace resource, maintaining a productive office environment while adapting to diverse operational requirements.

About the role:

The Facilities and Workplace Coordinator manages daily workplace operations while providing versatile support across multiple office functions for locations in Sydney and Melbourne. This role coordinates facility services, handles administrative tasks, and supports various office needs through a flexible, multi-skilled approach. The position serves as a key workplace resource, maintaining a productive office environment while adapting to diverse operational requirements.

The role is based in the Sydney office Monday to Friday, 8:30am -5:00pm.

Key Responsibilities:

• Coordinate daily facilities operations including maintenance, cleaning, and service delivery
• Process workplace service requests and ensure timely resolution
• Provide administrative support including document management and basic office functions
• Support reception and front-of-house operations including visitor management
• Assist with meeting coordination, room bookings, and event setup
• Provide basic IT support such as equipment setup and troubleshooting
• Coordinate space changes including moves, adds, and changes to workstations
• Assist with catering arrangements and food service coordination
• Conduct regular facility inspections and quality checks
• Assist with employee onboarding regarding workplace services and procedures
• Coordinate with vendors and service providers to ensure effective service delivery
• Manage reception and concierge services to ensure a high-quality visitor experience
• Oversee the entire vendor management process, including sourcing, contract preparation, invoicing, budgeting, and vendor onboarding
  
  

About you:

• Experience working in office support, facilities coordination, or administrative roles
• Strong customer service orientation with excellent interpersonal skills
• Experience with service management and problem resolution
• Strong organisational skills with ability to prioritize multiple tasks
• Experience coordinating with service providers or vendors
• Background in event coordination or meeting management
• Experience with space planning or move coordination
  
  

The Facilities and Workplace Coordinator moves throughout the facility regularly, requiring comfort with standing and walking for extended periods. The role involves occasional physical activities such as moving light furniture, handling supplies, and accessing various building areas. The position may require occasional evening or weekend hours to support special events or urgent needs. The role offers opportunities for growth within facilities management, workplace experience, and administrative leadership career paths.

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number ECREQ448550Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionGeneral Business and Engineering

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