Tenders & Events Coordinator

3 days ago

Sydney, New South Wales, Australia Douglas Partners Full time
About the Role

This exciting new role will see you play a key part in assisting our business development efforts by coordinating tenders, compliance, and client engagement activities, while also assisting with the planning and delivery of events and campaigns. It's a varied position that combines strong organisational skills, attention to detail and the ability to effectively communicate with stakeholders across the business.

Responsibilities
  • Prepare and manage EOIs, tenders and capability statements, ensuring compliance with client requirements.
  • Maintain and manage prequalification panels, registrations and WHS documents through various portals.
  • Research and compile data on clients, competitors and market opportunities to support strategic decision-making.
  • Distribute tender opportunities and assist in preparing claims and submissions via online platforms.
  • Maintain and coordinate the company's marketing materials and ensure consistent branding across all proposals and communications.
  • Maintain a database of project summaries, case studies and capability statements for tender submissions.
Events and campaigns
  • Assist in planning, organising and coordinating company events, campaigns and client presentations.
  • Assist with ad hoc administration as required from shared services' teams.
About You
  • Highly organised with strong project management skills, able to juggle multiple deadlines across tenders, events and marketing activities.
  • Meticulous attention to detail, especially when preparing documents, proposals or event logistics.
  • Familiar with tender portals, compliance processes and document preparation (or eager to learn).
  • Confident using MS Office and other relevant platforms (e.g., CRM systems, tender submission portals or marketing tools).
  • Clear and professional communicator, with excellent written and verbal skills.
  • Background in marketing, business administration or events coordination is valued; prior experience in tender or proposal preparation will be highly regarded.
  • A proactive team player who enjoys working collaboratively and takes initiative to get things done.
What\'s in it for you
  • Ongoing training and development;
  • 5 week's annual leave after 5 years' of service;
  • Employee Assistance Program for Health & Wellbeing;
  • Discount retail offers via our Douglas Good Deals;
  • A work culture that is empowering, fun and inclusive.
Application should include
  • Brief cover letter demonstrating how you would fulfil this role;
  • Resume and any work experience references.

This position is available to Australian citizens or permanent residents with permanent work rights in Australia.

Please note that only shortlisted candidates will be contacted.


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