Executive Support Officer

The Team

Subacute, Aged & Community Services is located within the stream structure of Hospitals South. This stream manages inpatient, community services and rural hospitals in the south of Tasmania. All services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce and the Tasmanian community.

The Role

The role of the Executive Support Officer is to support the efficient operation of the Sub Acute Aged and Community Services Stream (SAACS) through the provision of efficient and confidential support to the Nursing Director, Clinical Director, and broader leadership team. This includes high-level executive, administrative and secretarial support encompassing the preparation, coordination, and management of confidential documentation and managing competing priorities.

You will need to

• Provide high-level executive support to the Nursing Director, Clinical Director, and Leadership Team of Sub Acute Aged and Community Services (SAACS) Stream, including managing email workflow, diary management, scheduling appointments, organising meeting requirements, collation of papers, and preparing and handling highly confidential, politically sensitive, and complex documentation and enquiries.
• Provide a high-level reception service ensuring sensitivity and confidentiality for routine and complex issues relating to the SAACS Stream and undertake follow up action as required.
• Contribute to the efficient and effective workflow and sharing of information by assisting with and providing a single focal point for incoming and outgoing high-level communications and documentation for the SAACS Stream including contracts, business cases, minutes, ministerial, and establishment variations.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

• notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$81,915 to $94,263 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging

You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Documentation

Download the Statement of Duties and any Associated Documents We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 517289 Executive Support Officer -SAACS Band 4 (JMarch 2024) CSU.docx

Application Guide:

• Department of Health - Applicant Guide Sep 2024.docx

How to apply

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Ann Allanby

Nursing Director - Sub Acute, Aged and Community Services

6166 8200

ann.allanby@ths.tas.gov.au

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

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Tasmanian Health Careers | Tasmanian

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

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