National Operations Coordinator

Overview

Join to apply for the National Operations Coordinator role at QIC.

QIC is seeking a National Operations Coordinator to join our Real Estate team for a 12-month maternityleave contract based in our Sydney Office.

This is your chance to be at the centre of a high-performing national portfolio, working alongside QIC's dynamic Property team to deliver strategic operations across our shopping centre assets.

You'll gain invaluable exposure to national programs, collaborate with industry leaders, and grow your career within one of Australia's leading investment organisations—all while making a real impact during this 12-month maternity leave contract.

About QIC

As one of Australia''s leading institutional investment managers with more than $100 billion in assets under management, we have a presence across four continents, seven offices and assets across global markets.

At QIC, we believe in shared value - where delivering strong investment returns can go hand in hand with doing good for our clients, people and communities. If we invest well, we will all do better together.

Life at QIC

We know that our people perform at their best when they feel a sense of belonging and are encouraged to bring their authentic selves to work every day. We provide a supportive work environment where everyone can thrive and feel valued for their meaningful contribution in delivering for the prosperity of our clients, people and communities.

Joining QIC, you can contribute to our employee led networks that champion our diversity, equity and inclusion strategy, which consists of five key pillars: Gender Equality, LGBTQ+, Accessibility, Cultural & Linguistic Diversity, and First Nations People.

Other reasons to join us:

• Flexibility and hybrid options encouraged – certified Family Inclusive Workplace
• Recharge leave - additional 3 days leave per year
• Annual Fitness/home office reimbursement
• Ability to swap public holidays for those of personal, cultural or religious significance
• 26 weeks gender-neutral paid parental leave
• Financial study assistance and study leave
• Community leave for supporting the causes you love
• Development opportunities to extend, expand and enhance your growth.

At QIC, we welcome and encourage applications from Aboriginal and Torres Strait Islander people, the LGBTQI+ community, people with disabilities and people from all cultural backgrounds. We have an equitable, barrier-free application process so please inform us of your accessibility requirements in your application or you can reach out to our Talent Team on 07 3360 3800.

About the role

Are you a master organiser, a natural problem-solver, and someone who thrives in a fast-paced environment?

QIC is seeking a National Operations Coordinator to join our Real Estate team for a 12-month maternityleave contract based in our Sydney Office.

This is your chance to be at the centre of a high-performing national portfolio, working alongside QIC's dynamic Property team to deliver strategic operations across our shopping centre assets.

You'll gain invaluable exposure to national programs, collaborate with industry leaders, and grow your career within one of Australia's leading investment organisations—all while making a real impact during this 12-month maternity leave contract.

Key responsibilities

• Prepare and manage invoices, contracts, reports, and presentations.
• Own and assist the coordination of national programs.
• Keep stakeholders informed and organised—diary management, inbox triage, meeting coordination, expense management and minutes.
• Liaise with external partners and internal teams to ensure smooth operations.
• Drive process improvements and support audits, procurement, and project pipelines.
• Be the go-to person for data, systems, and reporting—Power BI, contract matrix, certifications, and more.

About you

You're the kind of person who brings energy, organisation, and initiative to everything you do. You don't just manage tasks—you anticipate needs, solve problems before they arise, and keep things running smoothly behind the scenes.

You'll thrive in this role if you:

• Have a degree and experience in business, operations, administration, or property.
• Are a natural multitasker who can juggle calendars, contracts, and coordination with ease.
• Communicate clearly and confidently—whether it's writing reports or setting up meetings.
• Are tech-savvy and comfortable navigating Microsoft Office, SharePoint, and reporting tools like Power BI.
• Love taking initiative and asking, "What else can I help with?"
• Stay calm under pressure and adapt quickly to shifting priorities.
• Are known for your attention to detail, reliability, and ability to work independently.

This role is perfect for someone who enjoys variety and who thrives in a fast-paced environment.

Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative, Finance, and Analyst
• Industries: Investment Management and Leasing Non-residential Real Estate

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