Bid Coordinator

With eight design studios worldwide, chances are you've encountered our work.

We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects.

Across our studios we connect insight and creativity, creating a better future by designing the world's best places – places people love, is what drives us.

At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact.

We're looking for a Bid Coordinator to join our Melbourne Studio. If you're highly organised, creative, and thrive on delivering exceptional bids, this is your opportunity to make a real impact—and grow your career in a supportive, globally recognised design practice.

About the Role

As a key member of our business development team, you'll manage the end-to-end bid process, ensuring timely, high-quality submissions.

Collaborating closely with our leaders and technical experts, you'll create standout, client-focused proposals using Adobe InDesign, all while maintaining Hassell's high standards and brand consistency.

You will proactively engage with Principals and work with the BD team, coordinating and preparing submissions, wider client engagement content and business information.

The Bid Coordinator will proactively participate in the global bid team, contributing to a collaborative and supportive environment, including leading submission for other studios, sharing best practice, reporting and continuous improvement initiatives.

This role offers exposure to exciting projects and the chance to work closely with senior leaders, paving the way for career development opportunities in areas such as business development, strategy, and design communications.

What You'll Do

• Work with Leaders to coordinate bid submissions, prioritising tasks and managing deadlines.
• Oversee and participate in the end-to-end bid coordination process; work across multiple bids within the studio and organisation, demonstrating expertise in managing complex multidisciplinary bids to meet deadlines.
• Collaborate with internal stakeholders to gather, refine, and tailor content.
• Design professional, visually engaging documents using Adobe InDesign.
• Review and refine submissions to ensure quality, accuracy, and compliance.
• Actively contribute to the wider Business Development function in the studio, including marketing collateral and client engagement.
• Continuously improve processes for greater efficiency and better outcomes.
• Drive a culture of design excellence that sets Hassell apart, ensuring bids showcase distinctive and innovative solutions. Seek support and advice from the Marketing Comms team to improve design quality.

Qualifications

• Proven experience in bid coordination, ideally in architecture, design, or a related field.
• Advanced Adobe InDesign skills, experience with other design tools is a plus.
• Strong organisational skills to manage multiple projects and deadlines.
• Excellent communication and collaboration skills, working effectively with diverse teams.
• A sharp eye for detail and a commitment to delivering quality.

Additional Information

Our team enjoys a wide range of benefits to support their development and well-being:

• 16 weeks paid parental leave for both primary and secondary carers.
• A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
• Inter-studio transfer opportunities
• Wellbeing benefits
• Development and training opportunities, including access to online training programs and our People Coach program.
• Study assistance.

Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

Our Melbourne studio is located on Wurundjeri Country. We acknowledge and respect the Wurundjeri people as the original Custodians of the land upon which we work. We honour their Elders past and present whose knowledge and wisdom has, and will, ensure the continuation of cultures and traditional practices.

Apply Now

We're a fast-paced and proactive practice, so we don't wait until applications close to review them.

Submit your CV and professional portfolio.

Please note that we do not accept speculative candidates via agencies or third parties.