Bid Coordinator

Ace Contractors Group Pty Ltd is an Australian owned and established company, with more than 50 years of experience in the contracting industry. Our vision is to provide the highest quality services to clients, the greatest opportunities for our staff and to leave a positive and sustainable mark on Australia's built environment for the benefit of the community.

Our continued success as an integrated, multi-disciplinary contracting supplier depends on our strong team and our group of specialised companies finding innovative ways of delivering value to clients across our Civil, Electrical, Environmental, Infrastructure, Landscape and Water departments. ACE has a diverse and inclusive workplace that reflects the suburbs we work in, and we are proud to support the entire community.

As a result of our continuous growth, a new position has been created for an experienced Submissions / Bid Coordinator to join our vibrant team. In this role you will be working closely with our internal stakeholders in a fast-paced environment to coordinate and manage the preparation of quality submissions from inception to completion.

This is an opportunity to combine your excellent technical communication and administrative skills with marketing and design flair. You will leverage these skills to create compelling proposals that showcase ACE's project experience and align with our company values, targeting tender content to suit both Private and Government clients.

• Reviewing RFQ documents to ensure submission requirements are clearly understood
• Participating in tender meetings and monitoring progress of bid deliverables
• Managing multiple concurrent submissions and effectively prioritising deadlines
• Writing compelling response content that is well structured, persuasive and tailored to client requirements
• Graphic design and page layout using Adobe Creative Suite (advanced InDesign experience is preferred)
• Liaising with internal stakeholders and subject matter experts to gather relevant technical responses, and editing these responses for content and clarity
• Ensuring submissions are accurate and comply with client requirements, including review of formatting and spelling
• Maintaining bid content libraries including project case studies, CVs, image library and client feedback database
• Implementing and maintaining style guides and templates
• Preparation of industry award submissions

• Minimum 3-5 years of experience in a Bid/Submissions/Proposals role (Construction or Engineering industry experience preferred)
• Experience working in defence tenders is desirable but not essential for the role.
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) to create visually compelling submissions
• Intermediate to advanced skills in Microsoft Office suite, with a focus on Word and PowerPoint formatting
• Sound understanding of tender/bid processes
• Strong attention to detail
• Excellent written and verbal communication skills – ability to translate technical information into clear, compelling proposals
• Excellent coordination and time management skills – ability to work under pressure to strict deadlines, prioritizing tasks and coordinating others to ensure deadlines are met
• Ability to work closely with staff at all levels – experience engaging with stakeholders and developing professional, productive working relationships
• Ability to work autonomously and in a team environment
• Ability to demonstrate initiative and problem-solving skills
• Influencing and negotiation skills
• A commitment to quality and a desire to continuously improve

ACE are a diverse and inclusive company that is committed to equal employment opportunities (EEO). We take pride on paving the way in removing barriers for our local people to join ACE.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Mid-Senior level

Full-time

Administrative and Other

Building Construction