Senior Manager, Events

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• Work for the 2024 Association of the Year

Our dynamic Events and Conferences team are seeking a Senior Events Manager with PCO experience to join our team. This is an exciting role that requires strong initiative, organisational excellence, time management and communication skills. You will be joining a proactive team who work closely with the business to deliver our world-class events. AusIMM is a progressive, contemporary organisation within a strong sector. We pride ourselves on our supportive team culture and always want to see our people succeed, so if you are looking for your next opportunity and want to advance your career whilst making a difference within our industry, please apply below.

About Us:

With a proud history, AusIMM is Australasia's peak body for people working in the resources sector. We shape careers, showcase leadership, create communities and uphold standards, enhancing the careers of people within our industry. AusIMM delivers a year-round program of professional development including world class conferences, events series, online courses, and webinars. We also offer membership, scholarships, awards, and mentoring programs to support the careers of members and mining professionals around the world.

Made up of a diverse team of highly engaged and passionate individuals, the organisation fosters an inclusive and supportive culture that values collaboration and recognises commitment. It is a positive and lively workplace that offers challenging and exciting work as well as opportunities for professional growth.

Your New Role:

The Senior Manager, Events is responsible for the seamless execution of events, including managing contracts, budgets, and schedules. This role involves coordinating with stakeholders, conducting postevent analyses, and implementing process optimisations. The Senior Manager, Events manages the administrative requirements of the Events team while leveraging technology to enhance efficiency.

Key activities include (but are not limited to):

• Managing financial records, processing invoices, tracking expenses, and handling contract negotiations.
• Overseeing financial aspects, including forecasting costs, tracking expenses, and reconciliation activities.
• Organising meetings, tracking deadlines, managing project timelines, and distributing tasks
• Stakeholder & Vendor Management inc assisting with venue booking, vendor coordination, and behind-the-scenes logistics
• Ensuring permits, insurance, and legal requirements are met while maintaining health & safety compliance. Overseeing event software, CRM systems, and digital tools.
• Identifying opportunities to improve document handling and system processes
• Handling event-related documentation
• Post-Event Evaluation & Improvement
• Mentor and support the Event Managers and administrators

Please note, this is a permanent full-time position and requires travel and out of business hours work from time to time.

About You:

• PCO experience is required
• Experience in event logistics, stakeholder communication, and vendor management—even if not in an on-site capacity.
• Understanding of contracts, invoices, budget tracking, and financial reporting processes.
• Familiarity with event management software, CRM tools.
• Experience of managing project budgets.
• Strong forecasting skills and effective use of small budget resources
• Excellent time management skills, ability to prioritise and to multi-task.
• Highly motivated, positive and proactive attitude to work and ability to adapt quickly to change.
• Experience working in international or national conferences.
• Relevant tertiary qualification in event management, not essential.
• Experience working for an association and/or professional conferencing environment.
• Management of multiple events simultaneously (highly regarded).

What's on offer:

We are constantly looking at the ways we work and how we can make AusIMM a better organisation for our growing workforce. We're passionate about our commitment to build and accelerate the careers of people working in all aspects of the mining industry. That same commitment extends to our employees so that they can grow as people and as professionals; we seek to enhance your career through great experiences.

Here are some of the employee benefits we currently offer our team:

• Flexible/hybrid working arrangements.
• Learning and development opportunities.
• Gifted annual leave over the Christmas/New Year period.
• Supportive and community-based culture
• Health and wellbeing initiatives including a comprehensive Employee Assistance Program.

How to Apply:

Apply now for this fantastic opportunity you don't want to miss Click 'Apply Now' to submit your cover letter and current resume.

To be considered for this role you must have the right to work in Australia without restrictions. Please note, only shortlisted candidates will be contacted.

AusIMM is committed to an equal, diverse and inclusive workplace. We encourage applications from people of all ages, ethnicities, nationalities, identities, and cultures including those living with disabilities, Aboriginal and Torres Strait Islander peoples, LGBTQI+ community.

Salary match Number of applicants Skills match

Your application will include the following questions:

• Do you have the right to work in Australia? How many years experience do you have as an Events Manager? Do you have PCO experience? And/or Events Budgeting experience? What are your salary expectations? How many years experience do you have in leadership and/or mentoring others?

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