Project Administrator
4 weeks ago
An opportunity awaits for a Project Administrator to join a renowned international consultancy in Melbourne working part-time across 4 days per week. You will play a pivotal role in supporting the wider operational team providing essential administrative support that underpins construction and infrastructure projects.* Part-time 4 days a week (can be flexible)* Hybrid-working* Work within a family-orientated, supportive and driven team
What you'll do:
- Provide administrative support for resource management by updating registers, capturing meeting actions, communicating updates to the wider team, and monitoring deliverables
- Update information in the Document Management System, ensuring new projects are set up accurately.
- Assist with the development, writing, formatting, and coordination of proposals, tenders, and submissions.
- Support directors and senior team members by drafting executive summaries, project narratives and technical responses.
- Oversee general office management tasks such as ordering food and stationery supplies, managing WH&S duties, addressing maintenance issues, and liaising with contractors or landlords.
- Coordinate meetings, events, and training sessions.
- Monitor deadlines for various administrative tasks to ensure timely completion of all responsibilities.
- Contribute positively to the overall team environment.
What you bring:
- Demonstrated experience in an administrative or project coordination/administration capacity
- Experience within construction/infrastructure/consultancy (highly regarded)
- Experience producing or assisting with proposals or tenders—including drafting content, formatting documents, and coordinating submissions (highly regarded)
- Excellent communication skills both verbal and written
- Ability to prioritise tasks while meeting deadlines in a busy setting
- Strong IT skills across all MS Office products
- Strong attention to detail
- Exceptional organisational skills
What sets this company apart:
Joining this organisation means becoming part of an internationally respected consultancy that is deeply committed to employee wellbeing and professional growth. The company's balanced approach supports flexible working arrangements designed around your needs—enabling you to enjoy both personal time and career progression. Employees are recognised for their contributions through discretionary bi-annual bonus schemes as well as dedicated wellbeing days that promote health and happiness. The inclusive culture values teamwork above all else; here you'll find knowledgeable colleagues ready to share insights while supporting each other's ambitions. As part of a business at the forefront of Australia's most significant construction projects and one that invests in its people, you'll have every opportunity to broaden your skillset within a nurturing environment that celebrates shared success.
What's next:
If you're ready to take on an engaging role where your organisational talents make a real impact on landmark projects, this is your chance
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.
About the job
Contract Type: Permanent
Specialism: Secretarial & Business Support
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