Project Administrator
3 days ago
An opportunity awaits for a Project Administrator to join a renowned international consultancy in Melbourne working part-time across 4 days per week. You will play a pivotal role in supporting the wider operational team providing essential administrative support that underpins construction and infrastructure projects.* Part-time 4 days a week (can be flexible)* Hybrid-working* Work within a family-orientated, supportive and driven team
What you'll do:
- Provide administrative support for resource management by updating registers, capturing meeting actions, communicating updates to the wider team, and monitoring deliverables
- Update information in the Document Management System, ensuring new projects are set up accurately.
- Assist with the development, writing, formatting, and coordination of proposals, tenders, and submissions.
- Support directors and senior team members by drafting executive summaries, project narratives and technical responses.
- Oversee general office management tasks such as ordering food and stationery supplies, managing WH&S duties, addressing maintenance issues, and liaising with contractors or landlords.
- Coordinate meetings, events, and training sessions.
- Monitor deadlines for various administrative tasks to ensure timely completion of all responsibilities.
- Contribute positively to the overall team environment.
What you bring:
- Demonstrated experience in an administrative or project coordination/administration capacity
- Experience within construction/infrastructure/consultancy (highly regarded)
- Experience producing or assisting with proposals or tenders—including drafting content, formatting documents, and coordinating submissions (highly regarded)
- Excellent communication skills both verbal and written
- Ability to prioritise tasks while meeting deadlines in a busy setting
- Strong IT skills across all MS Office products
- Strong attention to detail
- Exceptional organisational skills
What sets this company apart:
Joining this organisation means becoming part of an internationally respected consultancy that is deeply committed to employee wellbeing and professional growth. The company's balanced approach supports flexible working arrangements designed around your needs—enabling you to enjoy both personal time and career progression. Employees are recognised for their contributions through discretionary bi-annual bonus schemes as well as dedicated wellbeing days that promote health and happiness. The inclusive culture values teamwork above all else; here you'll find knowledgeable colleagues ready to share insights while supporting each other's ambitions. As part of a business at the forefront of Australia's most significant construction projects and one that invests in its people, you'll have every opportunity to broaden your skillset within a nurturing environment that celebrates shared success.
What's next:
If you're ready to take on an engaging role where your organisational talents make a real impact on landmark projects, this is your chance
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.
About the job
Contract Type: Permanent
Specialism: Secretarial & Business Support
#J-18808-Ljbffr-
Freelance Contracts Coordinator
1 week ago
Melbourne, Victoria, Australia beBeeContract Administrator Full time $105,956 - $135,067Role SummaryAs a key member of our team, you will play a vital role in managing and overseeing the contractual aspects of our operations.Working closely with various teams, you will be responsible for the administration of all subcontractor and supplier contracts within prescribed limits.With strong organizational skills and attention to detail, you will...
-
Senior Contract Specialist
2 weeks ago
Melbourne, Victoria, Australia beBeeContract Administrator Full time $90,000 - $120,000Job OverviewThis role involves managing contracts in the Community Housing Partnerships Unit, focusing on new social and affordable housing projects. The selected candidate will be part of a team delivering complex projects from inception to completion.The job requires exceptional organizational skills, attention to detail, and effective communication to...
-
Commercial Contract Coordinator
2 weeks ago
Melbourne, Victoria, Australia beBeeContract Administrator Full time $120,000 - $125,000Join our team to secure a contract administration role within a prominent commercial fit-out firm in Melbourne.This is an excellent opportunity for someone looking to progress their career and consolidate their experience in a well-rounded coordination position.The successful candidate will be working closely with project managers, the head of...
-
Project Administrator
2 weeks ago
Melbourne, Victoria, Australia Plan B Group Full time $60,000 - $80,000 per yearJoin the only AAA-accredited Auditing company in Victoria and experience the AAA Advantage.The Plan B Group has been recognised by the Australian Financial Review as one of the Best Places to Work – a testament to our exceptional workplace culture, people-first mindset, and commitment to wellbeing.About us:Plan B Auditing, a key division of the Plan B...
-
Project Administrator
7 days ago
Melbourne, Victoria, Australia Pulitano Commercial Constructions Pty Ltd Full timeAre you a detail-oriented individual with strong organizational skills and a passion for supporting successful construction projects?Join our dynamic team at Pulitano Commercial Constructions Pty Ltd, a leading Construction Company located at 709-711 Spencer St, West Melbourne VIC 3003, as a dedicated Project Administrator. We are seeking a proactive and...
-
Project Administrator
1 week ago
Melbourne, Victoria, Australia Design & Build Full time $104,000 - $130,878 per yearLocation: Multiple metropolitan locations across Melbourne's northern and eastern suburbsProject Value: $15MContract Term: Immediate start – April 2026 (with potential extension / temp-to-perm opportunity) A market leader in modular construction is seeking a Project Administrator to join their delivery team and support the successful completion of three...
-
Office Administrator
5 days ago
Melbourne, Victoria, Australia IPS-Integrated Project Services Full timeJob DescriptionAre you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne's Central Business District is seeking a proactive Office Administrator to join our industry-leading team.In this role, you'll play a pivotal role in our...
-
Project Administrator
3 days ago
Melbourne, Victoria, Australia Core Talent Full time $104,000 - $130,878 per yearProject Administrator - Data CentresWest Melbourne, VICContract Term - Immediate Start - 2 MonthsAre you an organised and adaptable Project Administrator looking for a hands-on role in a fast-paced, project-based environment? This is an exciting opportunity to support senior staff and site teams onsite at a current project in West Melbourne.This position...
-
Project Administrator
1 week ago
Melbourne, Victoria, Australia Bay Building Full timeJoin a rapidly growing insurance building business- Great fixed term opportunity for experienced Project Administrator- Join a thriving MLS team in this desk based role in Bentleigh East**About Us**Bay Building Services is a market leader when it comes to insurance building in Australia. Operating nationally, for 35+ years we specialise in repairs to...
-
Project Administrator
7 days ago
Melbourne, Victoria, Australia Design Build Full timeOverviewLocation: Multiple metropolitan locations across Melbourne's northern and eastern suburbsProject Value: $15MContract Term: Immediate start – April 2026 (with potential extension / temp-to-perm opportunity)A market leader in modular construction is seeking a Project Administrator to join their delivery team and support the successful completion of...
