PA & Office Experience Coordinator

Join to apply for the PA & Office Experience Coordinator role at Robert Walters

1 day ago Be among the first 25 applicants

Join to apply for the PA & Office Experience Coordinator role at Robert Walters

Get AI-powered advice on this job and more exclusive features.

We're working with a leading global firm in the professional services sector to recruit a Principal Assistant & Office Experience Coordinator for their newly established Brisbane office. This is a unique opportunity to step into a dual-role position that combines high-level executive support with office coordination responsibilities - perfect for someone who thrives in a fast-paced, people-focused environment.

About The Role

In this multifaceted role, you'll provide executive support to 2–3 senior leaders while also managing the day-to-day operations of a brand-new office. You'll be the go-to person for everything from diary and travel management to front-of-house coordination and internal events.

Key Responsibilities Include

Executive Support (80%)

• Managing complex calendars and travel across time zones
• Coordinating meetings, agendas, and materials
• Handling expenses, timesheets, and admin tasks
• Acting as liaison between senior leaders, clients, and internal teams
  
  

Office Experience (20%)

• Overseeing reception and visitor management
• Maintaining shared spaces and pantry supplies
• Coordinating meeting rooms, AV, and catering
• Supporting internal events and engagement initiatives
  
  

What You'll Bring

• 2+ years experience in executive support and/or office coordination
• Strong organisational and communication skills
• High emotional intelligence and a proactive mindset
• Confidence working independently in a growing office environment
• Proficiency in Microsoft Office Suite
  
  

Why This Role Stands Out

This is more than just a support role - it's a chance to help shape the culture and operations of a new office for a globally respected firm. You'll be part of a collaborative, inclusive team that values initiative, professionalism, and people-first thinking.

This role offers exceptional perks including two annual "ME Days," 22 weeks of parental leave, executive coaching and learning programs, health and wellness discounts, plus regular social and team-building events.

How To Apply

If you're interested in this rare and exciting opportunity, we would love to hear from you Please submit your resume or contact Elena Brady on elena.brady@robertwalters.com.au if you have any questions.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Elena Brady on 07 3032 2287 for a confidential discussion.Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesStaffing and Recruiting

Referrals increase your chances of interviewing at Robert Walters by 2x

Get notified about new Office Personal Assistant jobs in Greater Brisbane Area.

Brisbane, Queensland, Australia 4 days ago

Ebbw Vale, Queensland, Australia 3 days ago

Executive Assistant & Office Coordinator

Brisbane, Queensland, Australia A$95,000.00-A$110,000.00 5 days ago

Executive Assistant to Director of Franchise Operations APAC

Fortitude Valley, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 5 days ago

Brisbane, Queensland, Australia 1 week ago

Fortitude Valley, Queensland, Australia 17 hours ago

Executive Assistant to DVC (Indigenous Australians)

Brisbane, Queensland, Australia 1 day ago

Boondall, Queensland, Australia 7 hours ago

Mount Gravatt, Queensland, Australia A$65,000.00-A$75,000.00 1 week ago

Brisbane, Queensland, Australia 1 day ago

Brisbane City, Queensland, Australia 1 week ago

Executive Assistant - West End State School

Brisbane, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 3 weeks ago

Brisbane, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 2 weeks ago

Executive Assistant - Office of the ADG, Policy, External Relations & International

Brisbane, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 1 week ago

Executive Assistant - Office of the ADG, Policy, External Relations & International

Brisbane, Queensland, Australia 1 week ago

Carina Heights, Queensland, Australia 1 week ago

Brisbane City, Queensland, Australia 1 week ago

Lutwyche, Queensland, Australia 1 year ago

Brisbane, Queensland, Australia 4 days ago

Brisbane, Queensland, Australia 1 week ago

Salisbury, Queensland, Australia 1 week ago

Brisbane City, Queensland, Australia 2 weeks ago

Brisbane, Queensland, Australia 1 week ago

Auchenflower, Queensland, Australia 3 weeks ago

Brisbane City, Queensland, Australia 3 months ago

Administration Officer - After Hours Ward Receptionist

South Brisbane, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 1 week ago

Kallangur, Queensland, Australia 4 days ago

Brisbane, Queensland, Australia 1 week ago

Brendale, Queensland, Australia 1 week ago

Brisbane, Queensland, Australia 5 days ago

Beenleigh, Queensland, Australia 2 days ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

---