
PA & Office Experience Coordinator
3 weeks ago
Join to apply for the PA & Office Experience Coordinator role at Robert Walters
1 day ago Be among the first 25 applicants
Join to apply for the PA & Office Experience Coordinator role at Robert Walters
Get AI-powered advice on this job and more exclusive features.
We're working with a leading global firm in the professional services sector to recruit a Principal Assistant & Office Experience Coordinator for their newly established Brisbane office. This is a unique opportunity to step into a dual-role position that combines high-level executive support with office coordination responsibilities - perfect for someone who thrives in a fast-paced, people-focused environment.
About The Role
In this multifaceted role, you'll provide executive support to 2–3 senior leaders while also managing the day-to-day operations of a brand-new office. You'll be the go-to person for everything from diary and travel management to front-of-house coordination and internal events.
Key Responsibilities Include
Executive Support (80%)
- Managing complex calendars and travel across time zones
- Coordinating meetings, agendas, and materials
- Handling expenses, timesheets, and admin tasks
- Acting as liaison between senior leaders, clients, and internal teams
- Overseeing reception and visitor management
- Maintaining shared spaces and pantry supplies
- Coordinating meeting rooms, AV, and catering
- Supporting internal events and engagement initiatives
- 2+ years experience in executive support and/or office coordination
- Strong organisational and communication skills
- High emotional intelligence and a proactive mindset
- Confidence working independently in a growing office environment
- Proficiency in Microsoft Office Suite
This is more than just a support role - it's a chance to help shape the culture and operations of a new office for a globally respected firm. You'll be part of a collaborative, inclusive team that values initiative, professionalism, and people-first thinking.
This role offers exceptional perks including two annual "ME Days," 22 weeks of parental leave, executive coaching and learning programs, health and wellness discounts, plus regular social and team-building events.
How To Apply
If you're interested in this rare and exciting opportunity, we would love to hear from you Please submit your resume or contact Elena Brady on if you have any questions.
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Elena Brady on for a confidential discussion.Seniority level
- Seniority levelAssociate
- Employment typeFull-time
- Job functionAdministrative
- IndustriesStaffing and Recruiting
Referrals increase your chances of interviewing at Robert Walters by 2x
Get notified about new Office Personal Assistant jobs in Greater Brisbane Area.
Brisbane, Queensland, Australia 4 days ago
Ebbw Vale, Queensland, Australia 3 days ago
Executive Assistant & Office CoordinatorBrisbane, Queensland, Australia A$95,000.00-A$110, days ago
Executive Assistant to Director of Franchise Operations APACFortitude Valley, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 5 days ago
Brisbane, Queensland, Australia 1 week ago
Fortitude Valley, Queensland, Australia 17 hours ago
Executive Assistant to DVC (Indigenous Australians)Brisbane, Queensland, Australia 1 day ago
Boondall, Queensland, Australia 7 hours ago
Mount Gravatt, Queensland, Australia A$65,000.00-A$75, week ago
Brisbane, Queensland, Australia 1 day ago
Brisbane City, Queensland, Australia 1 week ago
Executive Assistant - West End State SchoolBrisbane, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 3 weeks ago
Brisbane, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 2 weeks ago
Executive Assistant - Office of the ADG, Policy, External Relations & InternationalBrisbane, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 1 week ago
Executive Assistant - Office of the ADG, Policy, External Relations & InternationalBrisbane, Queensland, Australia 1 week ago
Carina Heights, Queensland, Australia 1 week ago
Brisbane City, Queensland, Australia 1 week ago
Lutwyche, Queensland, Australia 1 year ago
Brisbane, Queensland, Australia 4 days ago
Brisbane, Queensland, Australia 1 week ago
Salisbury, Queensland, Australia 1 week ago
Brisbane City, Queensland, Australia 2 weeks ago
Brisbane, Queensland, Australia 1 week ago
Auchenflower, Queensland, Australia 3 weeks ago
Brisbane City, Queensland, Australia 3 months ago
Administration Officer - After Hours Ward ReceptionistSouth Brisbane, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 1 week ago
Kallangur, Queensland, Australia 4 days ago
Brisbane, Queensland, Australia 1 week ago
Brendale, Queensland, Australia 1 week ago
Brisbane, Queensland, Australia 5 days ago
Beenleigh, Queensland, Australia 2 days ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr-
Waste Management – Camp Hill, PA
2 weeks ago
Brisbane, Queensland, Australia Koser Road Lititz, PA Full timeOverviewJob opening: CDL Truck Driver - ResidentialReporting Location: Camp Hill, PADaily Radius/Travel: 15 milesRates/Pay: $23.99BenefitsBenefits/Bonus: At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan,...
-
Waste Management – Camp Hill, Pa
2 weeks ago
Brisbane, Queensland, Australia Koser Road Lititz, Pa Full timeOverviewJob opening:CDL Truck Driver - ResidentialReporting Location:Camp Hill, PADaily Radius/Travel:15 milesRates/Pay:$23.99BenefitsBenefits/Bonus:At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability.As well as a Stock Purchase Plan, Company...
-
Waste Management – Camp Hill, PA
2 weeks ago
Brisbane, Queensland, Australia Koser Road Lititz, PA Full timeOverviewJob opening: CDL Truck Driver - ResidentialReporting Location: Camp Hill, PADaily Radius/Travel: 15 milesRates/Pay: $23.99BenefitsBenefits/Bonus: At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan,...
-
Pa Support Officer
2 weeks ago
Brisbane, Queensland, Australia Powerlink Full time**About Energy Futures**:Australia's energy landscape is undergoing its greatest transformation in the last century. Both now and into the future, Powerlink needs to manage a network with greater renewable and synchronous generation, where customers want greater choice, control and involvement.The Energy Futures Division is at the forefront of this...
-
Pa/Admin Support
1 week ago
Brisbane, Queensland, Australia Cdi Lawyers Pty Ltd Full timeOverviewJoin Our Team at CDI Lawyers – Administrative Support / PA.CDI Lawyers, located in Milton, QLD, is seeking a skilled Admin Support/Personal Assistant (PA) to join our team in a dynamic and specialised construction law environment.ResponsibilitiesEnd-of-month billing and invoicingWord formatting, document preparation, and general administrative...
-
PA/Admin support
2 weeks ago
Brisbane, Queensland, Australia CDI Lawyers Pty Ltd Full timeOverviewJoin Our Team at CDI Lawyers – Administrative Support / PA. CDI Lawyers, located in Milton, QLD, is seeking a skilled Admin Support/Personal Assistant (PA) to join our team in a dynamic and specialised construction law environment.ResponsibilitiesEnd-of-month billing and invoicingWord formatting, document preparation, and general administrative...
-
PA/Admin support
2 weeks ago
Brisbane, Queensland, Australia CDI Lawyers Pty Ltd Full timeOverviewJoin Our Team at CDI Lawyers – Administrative Support / PA. CDI Lawyers, located in Milton, QLD, is seeking a skilled Admin Support/Personal Assistant (PA) to join our team in a dynamic and specialised construction law environment.ResponsibilitiesEnd-of-month billing and invoicingWord formatting, document preparation, and general administrative...
-
Experience Leader
1 week ago
Brisbane, Queensland, Australia Growpro Experience Full time**About us**We are GrowPro Experience, an international Startup that designs experiences and offers free advice to adventurous souls who want to live, study, and work abroad.**Your functions**- Welcoming students in local coworking (includes airport pick up service)- Negotiation with local partners (related to events and destination activities)- Identifying...
-
Pa To Managing Director
1 week ago
Brisbane, Queensland, Australia Coinford Ltd Full timeCompany OverviewCoinford is a groundworks and concrete frame specialist that deliver contracts ranging from £1million to £50million throughout London and the Southeast of England.Role Purpose/ObjectiveBased at our head office inSmallfield, Horley, thePersonal Assistantrole is key to providing high-level administrative, organisational, and confidential...
-
PA to the Head of Primary
2 weeks ago
Brisbane, Queensland, Australia King's Christian College Full time $104,000 - $130,878 per yearJOIN OUR COMMUNITYAt King's, we place value on selecting staff who are committed to honouring God through their gifts and talents, and who have a passion to help young people succeed. We seek staff to become part of our collegiate culture to provide challenging, differentiated, and engaging learning for each of their students.Applications are sought for the...