PA & Office Experience Coordinator

4 weeks ago

Brisbane, Queensland, Australia ROBERT WALTERS AUSTRALIA Full time

We're working with a leading global firm in the professional services sector to recruit a Principal Assistant & Office Experience Coordinator for their newly established Brisbane office.This is a unique opportunity to step into a dual-role position that combines high-level executive support with office coordination responsibilities - perfect for someone who thrives in a fast-paced, people-focused environment.

About the Role

In this multifaceted role, you'll provide executive support to 2–3 senior leaders while also managing the day-to-day operations of a brand-new office. You'll be the go-to person for everything from diary and travel management to front-of-house coordination and internal events.

Key responsibilities include:

Executive Support (80%)

  • Managing complex calendars and travel across time zones
  • Coordinating meetings, agendas, and materials
  • Handling expenses, timesheets, and admin tasks
  • Acting as liaison between senior leaders, clients, and internal teams

Office Experience (20%)

  • Overseeing reception and visitor management
  • Maintaining shared spaces and pantry supplies
  • Coordinating meeting rooms, AV, and catering
  • Supporting internal events and engagement initiatives

What You'll Bring

  • 2+ years experience in executive support and/or office coordination
  • Strong organisational and communication skills
  • High emotional intelligence and a proactive mindset
  • Confidence working independently in a growing office environment
  • Proficiency in Microsoft Office Suite

Why This Role Stands Out

This is more than just a support role - it's a chance to help shape the culture and operations of a new office for a globally respected firm. You'll be part of a collaborative, inclusive team that values initiative, professionalism, and people-first thinking.

This role offers exceptional perks including two annual "ME Days," 22 weeks of parental leave, executive coaching and learning programs, health and wellness discounts, plus regular social and team-building events.

How to Apply:

If you're interested in this rare and exciting opportunity, we would love to hear from you Please submit your resume or contact Elena Brady on elena.brady@robertwalters.com.au if you have any questions.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Elena Brady on 07 3032 2287 for a confidential discussion.

About the job

Contract Type: Perm

Specialism: Secretarial & Business Support

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