Property Administration

2 days ago

North Sydney Council, Australia Ford Land Company Full time

5 days ago Be among the first 25 applicants

Our PurposeWe believe the art is not in the deal but in the creation and delivery of places where businesses can live and grow prosperously.

IdentityWe act like an owner | Tenant relationships are our lifeblood | We find a better way | We work as a team

Job PurposeProvide key support to the Facility Manager and Office Manager by assisting with all aspects of administration, including lease preparation, archiving, assisting with maintenance tasks and other ad hoc duties as required. Expectation of a high level of service to our tenants.

Minimum 3-5 years experience in property management or real estate administration is required.

Year 12 completion is required for this position.

Accountable For

  • Contractor Administration
    • Assisting FM with entering approved maintenance tasks accurately into the Property Management software systems (Yardi)
    • Prior experience with Yardi property management software is preferred but not essential.
    • Creating Purchase Orders
    • Ensure contractors have provided evidence of insurances prior to working on site, including: Public Liability $20M, Workers Compensation, SWMS, License Details.
    • Assist FM with contractors' site inductions and queries
    • Assisting FM and PM with communication with tenants on maintenance matters
    • Following up insurance risk recommendation requirements for the portfolio
    • Accuracy and attention to detail critical.
    • Liaising with Suppliers as needed.
    • Working with the Accounts Team
      • Property Administration
        • Lease administration, updating tenant details in database as required
        • Writing welcome letter to tenants
        • Preparation of Lease Bible Forms
        • Updating Due Diligence folders (hard and soft copies)
        • Assist Facility Managers with minutes
        • Co-Ordinate Tenant requests - backing up Property Team as required
          • General
            • General office tasks
            • Email monitoring
            • Answering phone
            • Filing and keeping of Daily Correspondence
            • Boardroom meeting preparation
            • Attending meetings as required.
            • Office provisioning

Contributes To

  • Clear and consistent reporting
  • Keeping accurate database of information for company
  • Maintenance of properties
  • Working with the Property Managers and Accounts Team in a variety of tasks

Reporting to: Office Manager and Facility Manager

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Sales and Management

Referrals increase your chances of interviewing at Ford Land Company by 2x

Get notified about new Property Specialist jobs in North Sydney, New South Wales, Australia.

Paddington, New South Wales, Australia 3 weeks ago

St Leonards, New South Wales, Australia 4 weeks ago

Kyeemagh, New South Wales, Australia 2 weeks ago

Chatswood, New South Wales, Australia 3 weeks ago

Fairfield, New South Wales, Australia 5 days ago

Sydney, New South Wales, Australia 15 hours ago

Expression of Interest - Senior Property Assessor 2025

Sydney, New South Wales, Australia 2 weeks ago

Property Accounts Coordinator - Part Time - Contract Role

Sydney, New South Wales, Australia 5 days ago

Sydney, New South Wales, Australia 1 day ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.


#J-18808-Ljbffr

  • Property Administrator

    7 days ago

    Sydney, New South Wales, Australia Precise Property Full time

    **About the Role**Property Administrator - Northern BeachesIndustry experience NOT requiredWe're a fun-loving Property Services business with a large number of properties, buildings (and personalities) under management. We are growing fast and waiting for the right people to join our team, not just anyone. Culture fit and great banter is critical to the...

  • Property Administrator

    1 week ago

    Sydney, New South Wales, Australia Precise Property Full time

    Northern BeachesIndustry experience NOT requiredWe're a fun-loving Property Services business with a large number of properties, buildings (and personalities) under management. We are growing fast and waiting for the right people to join our team, not just anyone. Culture fit and great banter is critical to the success of the individuals and the...

  • Property Administration

    3 days ago

    North Sydney Council, Australia Ford Land Company Full time

    5 days ago Be among the first 25 applicantsOur PurposeWe believe the art is not in the deal but in the creation and delivery of places where businesses can live and grow prosperously.IdentityWe act like an owner | Tenant relationships are our lifeblood | We find a better way | We work as a teamJob PurposeProvide key support to the Facility Manager and Office...

  • Property Administration Specialist

    5 days ago

    North Sydney Council, Australia beBeeAdministration Full time $90,000 - $120,000

    Job OpportunityWe are seeking a skilled Property Administrator to join our team. In this role, you will be responsible for providing administrative support in all aspects of property management.Key Responsibilities:Assist in entering maintenance tasks into the Property Management software system.Prepare Purchase Orders and ensure contractors have provided...

  • Property Management

    5 days ago

    North Richmond, Australia Belle Property Full time

    **North Richmond, NSW**: Belle Property Hawkesbury is seeking an enthusiastic and motivated Junior Property Officer to join our team. Working closely under the guidance of a Senior Property Manager, you will gain valuable hands-on experience across all areas of property management. This entry-level role is perfect for someone looking to start their career...

  • Property Management

    4 days ago

    Sydney, New South Wales, Australia Precise Property Full time

    We are on the hunt for our next Real Estate professional to step into a Property Management / Finance and Administration role.Do you have great attention to detail and are keen step into the Real Estate industry? Maybe you an existing or in-training Real Estate professional, or even an existing Property Manager looking for a better place to work. Do you have...

  • Property Administrator

    3 days ago

    North Sydney, Australia Colliers International Full time

    Company Description As Australia’s own global real estate success story, the Colliers brand was established in Australia in 1976. With 2000 people operating from 23 Australian and 26 New Zealand company owned and affiliate offices, we provide a full range of professional services for real estate investors, owners and occupiers across transactions,...

  • Administration - Marketing and Administration Specialist

    5 days ago

    North Richmond, Australia Belle Property Full time

    **North Richmond, NSW**: Belle Property Hawkesbury is seeking a dynamic and self-motivated Marketing and Administration Specialist to join our team. Ideally, you will bring at least two years' experience in real estate, a passion for marketing, and strong administrative skills. This is a fantastic opportunity for someone eager to make a meaningful...

  • Property Administrator

    2 weeks ago

    North Ryde, Australia CSR Full time

    CSR Limited is a leading Australian Manufacturing business with a rich history and an exciting future. We are recognised for our innovative approach to developing sustainable and high performing building products and systems for the residential and commercial segments across Australia and New Zealand. Our purpose is ‘Building solutions for a better...

  • Property Administrator

    7 days ago

    North Ryde, Australia CSR Full time

    CSR Limited is an iconic ASX 200 company that is a leading Australian Manufacturing business with a rich history and an exciting future. We are recognised for our innovative approach to developing sustainable and high performing building products and systems for the residential and commercial segments across Australia and New Zealand. Our purpose is...