Office Coordinator

2 days ago

Melbourne, Victoria, Australia MoxiWorks Part time
About ActivePipe

About ActivePipe

ActivePipe is the leading real estate email marketing platform across Australia and New Zealand, empowering agents, brokerages, and mortgage brokers to build stronger client relationships and accelerate business growth. As part of the MoxiWorks family, we bring proven success from thriving markets in the US, Australia, and New Zealand.

Through deep market research and close collaboration with real estate professionals, we understand the daily challenges this dynamic industry faces. Our platform transforms these pain points into opportunities by seamlessly connecting systems, automating intelligent follow-up, and delivering personalized client experiences that drive results.

Trusted by premier brands throughout ANZ, ActivePipe stands as a property and finance technology leader, dedicated to empowering the innovators and relationship-builders who are shaping the future of real estate.

Your Next Opportunity

  • Oversee daily office operations to ensure efficiency and productivity.
  • Organize and maintain office layout and supplies inventory.
  • Schedule meetings, appointments, and manage executive calendars.
  • Onboard and train new hires on office procedures and tools.
  • Ensure compliance with company policies and procedures.
  • Act as a liaison between departments and upper management.
  • Maintain office equipment and arrange for repairs as needed.
  • Coordinate with vendors and service providers (cleaning, maintenance, etc.).
  • Ensure safety and cleanliness standards are met in the workplace.
  • Serve as the primary point of contact for internal and external communications.
  • Coordinate office events, team meetings, and off-site activities.
  • Ensure smooth flow of information and documents across departments and management.
  • Maintain confidentiality of sensitive information.
  • Support IT by wiping and sending out laptops for new hires.
  • Mail distribution – accounts payable, individual employees, etc.
What Qualifies You
  • Self-starter capable of driving business results without significant supervision.
  • Rigorous and detail-oriented with the highest regard for accuracy and completeness.
  • Outstanding communication skills.
  • Bachelor's degree in Business, or a related field.
Benefits & Compensation
  • All benefits are subject to review on an annual basis, aligned with the needs of our people, business, and the market.
  • All benefits start on the 1st of the month.
  • Get paid on your birthday.
  • Employee Assistance Program via Uprise Platform.
  • Hybrid work arrangements.
  • Paid maternity and paternity leave.
  • Employee Referral Program.
  • Employee Health & Wellness.
  • Access to salary sacrifice for superannuation.
  • Employee Engagement/Recognition Programs.
  • Novated lease salary packaging options.
  • Premium office facilities at The Commons in Cremorne.
  • Compensation: $26.00 per hour plus statutory superannuation, estimated 20 hours per week.
Job Details
  • Seniority level: Entry level
  • Employment type: Part-time
  • Job function: Administrative
  • Industries: Software Development

We're committed to creating an inclusive, supportive workplace where people from all backgrounds can thrive. We welcome applicants of all identities and lived experiences and are an equal opportunity employer.


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