Executive Assistant to Senior Leadership

$91,897.38 – $98,999.41 base salary per annum.

Permanent | Full-time | 38 hours per week

Are you a highly experienced Executive Assistant looking for your next big career move? Do you thrive in a fast-paced environment where no two days are the same, and your ability to stay ten steps ahead is not just appreciated but essential?

We're looking for a proactive, tech-savvy, and exceptionally organised professional to join our Executive Support team. In this pivotal role, you'll provide high-level, confidential support to key members of our Executive Leadership Team:

General Counsel / Company Secretary

Director of ICT

Director of Corporate Affairs and Marketing

You'll be the trusted right-hand to these senior leaders—ensuring they're prepared, informed, and operating at peak efficiency. You'll also be part of a collaborative and supportive EA team, stepping in to assist other EAs and reception during leave or peak periods.

Why You'll Love This Role

Work at the heart of strategic decision-making. Your input and support will directly impact high-level operations.

Diverse responsibilities. From governance support and committee coordination to calendar mastery and action tracking—there's never a dull moment.

Modern workplace tools. You'll be working with leading systems like Microsoft 365, SharePoint, and Diligent Board Books.

A collaborative and professional team environment. Be surrounded by passionate, capable colleagues who value trust, discretion, and excellence.

About TRI

At the Translational Research Institute (TRI), our vision is clear: Exceptional Science, Healthier Lives.

We're a leading Australian medical research, development, and translation hub, located within the Princess Alexandra Hospital precinct. TRI brings together the expertise of Queensland Health, The University of Queensland, Queensland University of Technology, and Mater Hospital, backed by the support of the Australian and Queensland Governments.

Our researchers work at the forefront of innovation—developing cutting-edge technologies and interventions to prevent, diagnose, and treat human disease.

Why Join Us?

At TRI, we invest in our people. Enjoy a workplace that offers:

Competitive salary with salary sacrifice options (including superannuation and novated leasing)

Fitness Passport – discounted gym & pool memberships for you and your family

17.5% Annual Leave Loading

A collaborative and inclusive culture focused on staff well-being

Ongoing training and development opportunities

What We're Looking For

Experience

8+ years supporting C-suite executives or equivalent roles

A strong background in navigating complex organisations and managing high-level stakeholders

Proven experience supporting governance frameworks, leadership teams and board-level committees

Fast, accurate minute-taking and action tracking for committees

Highly proficient in Microsoft Office suite, including Outlook, SharePoint, Word, Excel, PowerPoint, and Visio

Experience with Diligent Board Books (desirable)

Skills & Attributes

Exceptional written and verbal communication skills, with a sharp eye for detail and tone

A master of calendars, priorities, and the occasional curveball

Discreet, trustworthy, and confident in handling confidential information

Able to work independently and collaboratively with agility and grace under pressure

Qualifications

Certification in a related field i.e. business administration, communications or equivalent by experience. Bachelor's degree would be desirable.

Make Your Next Role Count

This is more than an Executive Assistant role—it's an opportunity to be a key enabler for three of our most senior leaders, playing an integral role in shaping outcomes and ensuring the business runs smoothly at the top.

Ready to bring your experience and excellence to a team that truly values it? Apply now and take the next step in your EA career.

To apply for this position, candidates must submit a cover letter addressing the selection criteria and a current resume quotingjob reference 1882.

Applications close at 5:00 PM, Monday 8 September 2025. Applications will be reviewed when received and considered for interview prior to the ad closing.

The remuneration offered will be based on the successful candidates skills and experience.

TRI encourages applicants from diverse backgrounds to apply.

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? What's your expected annual base salary?

The Translational Research Institute (TRI) is a unique, Australian-first initiative of 'bench to bedside' medical research. TRI combines clinical and translational research to advance progress from laboratory discovery to application in the community.

The concept of a major research institute on this site arose from the thinking of notable Queensland clinicians including Professor Brian Emmerson and Dr John Golledge, and the vision was conceived and brought to fruition by the clinicians and scientists of the four institutions who were its founding partners; The University of Queensland, Queensland University of Technology, Mater Medical Research Institute and Queensland Health.

Source: This is an extract from the company's own website.

The Translational Research Institute (TRI) is a unique, Australian-first initiative of 'bench to bedside' medical research. TRI combines clinical and translational research to advance progress from laboratory discovery to application in the community.

The concept of a major research institute on this site arose from the thinking of notable Queensland clinicians including Professor Brian Emmerson and Dr John Golledge, and the vision was conceived and brought to fruition by the clinicians and scientists of the four institutions who were its founding partners; The University of Queensland, Queensland University of Technology, Mater Medical Research Institute and Queensland Health.

Source: This is an extract from the company's own website.

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What can I earn as an Executive Assistant