Executive Assistant to Senior Leadership

Permanent | Full-time | 38 hours per week

Are you a highly experienced Executive Assistant looking for your next big career move? Do you thrive in a fast-paced environment where no two days are the same, and your ability to stay ten steps ahead is not just appreciated but essential?

We're looking for a proactive, tech-savvy, and exceptionally organised professional to join our Executive Support team. In this pivotal role, you'll provide high-level, confidential support to key members of our Executive Leadership Team:

• General Counsel / Company Secretary
• Director of ICT
• Director of Corporate Affairs and Marketing

You'll be the trusted right-hand to these senior leaders—ensuring they're prepared, informed, and operating at peak efficiency. You'll also be part of a collaborative and supportive EA team, stepping in to assist other EAs and reception during leave or peak periods.

• Work at the heart of strategic decision-making. Your input and support will directly impact high-level operations.
• Diverse responsibilities. From governance support and committee coordination to calendar mastery and action tracking—there's never a dull moment.
• Modern workplace tools. You'll be working with leading systems like Microsoft 365, SharePoint, and Diligent Board Books.
• A collaborative and professional team environment. Be surrounded by passionate, capable colleagues who value trust, discretion, and excellence.

At the Translational Research Institute (TRI), our vision is clear: Exceptional Science, Healthier Lives.

We're a leading Australian medical research, development, and translation hub, located within the Princess Alexandra Hospital precinct. TRI brings together the expertise of Queensland Health, The University of Queensland, Queensland University of Technology, and Mater Hospital, backed by the support of the Australian and Queensland Governments.

Our researchers work at the forefront of innovation—developing cutting-edge technologies and interventions to prevent, diagnose, and treat human disease.

At TRI, we invest in our people. Enjoy a workplace that offers:

• Competitive salary range of ($91, $98,999.41 plus super)
• Options to salary sacrifice (including superannuation and novated leasing)
• Fitness Passport – discounted gym & pool memberships for you and your family
• 17.5% Annual Leave Loading
• A collaborative and inclusive culture focused on staff well-being
• Ongoing training and development opportunities

Experience

• 8+ years supporting C-suite executives or equivalent roles
• A strong background in navigating complex organisations and managing high-level stakeholders
• Proven experience supporting governance frameworks, leadership teams and board-level committees
• Fast, accurate minute-taking and action tracking for committees
• Highly proficient in Microsoft Office suite, including Outlook, SharePoint, Word, Excel, PowerPoint, and Visio
• Experience with Diligent Board Books (desirable)

Skills & Attributes

• Exceptional written and verbal communication skills, with a sharp eye for detail and tone
• A master of calendars, priorities, and the occasional curveball
• Discreet, trustworthy, and confident in handling confidential information
• Able to work independently and collaboratively with agility and grace under pressure

Qualifications

• Certification in a related field i.e. business administration, communications or equivalent by experience. Bachelor's degree would be desirable.

This is more than an Executive Assistant role—it's an opportunity to be a key enabler for three of our most senior leaders, playing an integral role in shaping outcomes and ensuring the business runs smoothly at the top.

Ready to bring your experience and excellence to a team that truly values it? Apply now and take the next step in your EA career.

To apply for this position, candidates must submit a cover letter addressing the selection criteria and a current resume quoting job reference 1882.

Applications close at 5:00 PM, Monday 8 September 2025. Applications will be reviewed when received and considered for interview prior to the ad closing.

The remuneration offered will be based on the successful candidates skills and experience.

TRI encourages applicants from diverse backgrounds to apply.

To access the full position description for the Executive Assistant to Senior Leadership (General Counsel, Director - ICT and Director - Corporate Affairs and Marketing) role, please visit the TRI website: