Executive Assistant to Senior Leadership
3 weeks ago
Executive Assistant to Senior Leadership supporting the General Counsel / Company Secretary, Director of ICT, and Director of Corporate Affairs & Marketing. This is a permanent, full-time position (38 hours per week) within the Executive Support team, providing high-level, confidential support to senior leaders and stepping in to assist other EAs during peak periods or leave.
- Provide high-level confidential administration and support to the General Counsel / Company Secretary, Director of ICT, and Director of Corporate Affairs & Marketing.
- Prepare executives for meetings, manage calendars, coordinate governance activities, and track actions for committees and leadership teams.
- Take fast, accurate minutes and maintain action follow-up across governance forums.
- Support other EAs and reception during peak periods or when coverage is required.
At the Translational Research Institute (TRI), our vision is Exceptional Science, Healthier Lives. TRI is a leading Australian medical research, development, and translation hub located within the Princess Alexandra Hospital precinct. TRI collaborates with Queensland Health, The University of Queensland, Queensland University of Technology, and Mater Hospital, supported by the Australian and Queensland Governments. Our researchers work at the forefront of innovation to prevent, diagnose, and treat human disease.
What We're Looking ForExperience- 8+ years supporting C-suite executives or equivalent roles
- Experience navigating complex organisations and managing high-level stakeholders
- Proven governance support, leadership team, and board-level committee experience
- Fast, accurate minute-taking and action tracking for committees
- Proficiency in Microsoft Office suite (Outlook, SharePoint, Word, Excel, PowerPoint, Visio)
- Experience with Diligent Board Books (desirable)
- Exceptional written and verbal communication with strong attention to detail and tone
- Mastery of calendars, priorities, and handling curveballs
- Discreet, trustworthy, and able to handle confidential information
- Ability to work independently and collaboratively with agility and composure under pressure
- Certification in business administration, communications or related field; Bachelor's degree desirable
- Competitive salary range of $91,897.38 – $98,999.41 plus super
- Salary sacrifice options (including superannuation and novated leasing)
- Fitness Passport – discounted gym and pool memberships for you and your family
- 17.5% Annual Leave Loading
- A collaborative and inclusive culture focused on staff well-being
- Ongoing training and development opportunities
Applicants must submit a cover letter addressing the selection criteria and a current resume, quoting job reference 1882.
Applications close at 5:00 PM, Monday 8 September 2025. Applications may be reviewed on receipt and considered for interview prior to the ad closing.
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