Executive Assistant to Senior Leadership

Permanent | Full-time | 38 hours per week

Are you a highly experienced Executive Assistant looking for your next big career move? Do you thrive in a fast-paced environment where no two days are the same, and your ability to stay ten steps ahead is essential?

We are looking for a proactive, tech-savvy, and exceptionally organised professional to join our Executive Support team. In this pivotal role, you\'ll provide high-level, confidential support to key members of our team.

• Director - Service Delivery & Quality
• Director - People, Safety and Culture

You\'ll be the trusted right-hand to these senior leaders—ensuring they're prepared, informed, and operating at peak efficiency. You'll also be part of a collaborative and supportive EA team, stepping in to assist other EAs and reception during leave or peak periods.

Why You'll Love This Role

• Work at the heart of strategic decision-making. Your input and support will directly impact high-level operations.
• Diverse responsibilities. From governance support and committee coordination to calendar mastery and action tracking—there's never a dull moment.
• Modern workplace tools. You\'ll be working with leading systems like Microsoft 365, SharePoint, and Diligent Board Books.
• A collaborative and professional team environment. Be surrounded by passionate, capable colleagues who value trust, discretion, and excellence.

About TRI

At the Translational Research Institute (TRI), our vision is clear: Exceptional Science, Healthier Lives.

We're a leading Australian medical research, development, and translation hub, located within the Princess Alexandra Hospital precinct. TRI brings together the expertise of Queensland Health, The University of Queensland, Queensland University of Technology, and Mater Hospital, backed by the support of the Australian and Queensland Governments.

Our researchers work at the forefront of innovation—developing cutting-edge technologies and interventions to prevent, diagnose, and treat human disease.

Why Join Us?

At TRI, we invest in our people. Enjoy a workplace that offers:

• Competitive salary range of ($91,897.38 - $98,999.41 plus super)
• Options to salary sacrifice (including superannuation and novated leasing)
• Fitness Passport – discounted gym & pool memberships for you and your family
• 17.5% Annual Leave Loading
• A collaborative and inclusive culture focused on staff well-being
• Ongoing training and development opportunities

What We're Looking For

Experience

• Greater than 8 years' experience providing support to a C-suite executive or equivalent.
• Experience working within complex organisational structures and interacting with numerous internal and external stakeholders.
• Experience working with a corporate governance framework and providing end-to-end secretariat and administrative support for senior leadership groups and committees.

Knowledge, Skills and Abilities

• Highly developed oral and written communication, interpersonal and diplomacy skills with the ability to maintain confidentiality and build positive and trusting relationships with stakeholders. Fast and accurate, with outstanding grammar and language skills.
• Excellent time management and ability to effectively coordinate committee meetings.
• Ability to accurately and succinctly record committee meetings and effectively follow-up on agreed actions.
• High-level computer literacy skills in email/calendar packages including Outlook and Microsoft suite (Word, Visio, SharePoint, Excel and PowerPoint). Has a bent towards being technology savvy.
• Ability to exercise initiative, sound judgement and able to work under pressure. Discrete.
• Able to work autonomously, yet able to engage and collaborate with others to complete various activities and projects.

Qualifications

• Certification in a related field i.e. business administration, communications or equivalent by experience. A Bachelor\'s degree would be desirable.

Make Your Next Role Count

This is more than an Executive Assistant role—it's an opportunity to be a key enabler for two of our most senior leaders, playing an integral role in shaping outcomes and ensuring the business runs smoothly at the top.

Ready to bring your experience and excellence to a team that truly values it? Apply now and take the next step in your EA career.

To apply for this position, candidates must submit a cover letter addressing the selection criteria and a current resume quoting job reference 1883.

Applications close at 5:00 PM, Monday 8 September 2025. Applications will be reviewed when received and considered for interview prior to the ad closing.

The remuneration offered will be based on the successful candidates skills and experience.

TRI encourages applicants from diverse backgrounds to apply.

To access the full position description for the Executive Assistant to Senior Leadership (Director - Service Delivery & Quality and Director - People, Safety & Culture) role, please go to the TRI website at https://www.tri.edu.au/about/careers