Project Accounting Coordinator

3 weeks ago

Fremantle, Western Australia The Trustee for UDLA Unit Trust Full time

Add expected salary to your profile for insights

We're seeking a part-time Project Accounting Coordinatorto join our creative team, working closely with the Directors, senior staff, and our administration team to oversee and manage financial systems, forecasting, and project accounting.

This flexible, part-time position (3 days per fortnight) offers an opportunity to support a design studio environment by ensuring efficient and accurate financial management. The role is supported by an external accountant (for compliance and reporting) and external payroll provider.

Key Responsibilities include:

Manage monthly invoicing cycle for all projects

Ensure all new project proposals are accurately entered into Xero

Review weekly staff timesheets to confirm hours billed

Project accounting – tracking and allocating costs appropriately

Linking invoices to the correct projects

Managing project variations and closing completed projects

Conducting financial deep-dives with Project Directors

Develop and maintain project financial tracking spreadsheets

Including invoice reconciliation and progress tracking

Prepare monthly financial reports for the Directors and Management Team using Xero

Assist in broader strategic financial forecasting with guidance from Management

What We're Looking For

Proven experience in financial management, ideally within a design, consulting, or architecture environment

Strong proficiency in Xero and Excel

Experience working with consultants and managing sub-consultant financials

Confident in preparing and interpreting financial reports

Excellent organisational skills and attention to detail

A collaborative mindset and ability to work effectively with teams

Willingness to implement new systems or software as required

Ability to manage and meet financial deadlines for multiple complex projects

Must hold a current visa with work rights in Australia

Nice to Have (but Not Essential)

Previous experience in a landscape architecture, architecture, or consultancy environment

Experience with project management tools or systems

What We Offer

A flexible, supportive work environment

A collaborative team culture grounded in creativity and purpose

The opportunity to make a meaningful contribution to the strategic and financial direction of a design-led practice

Ready to join our team?

If you're a proactive and detail-oriented finance professional with a passion for supporting creative teams, we'd love to hear from you.

Apply now via Seek, by Friday 12th September, with your CV and a brief cover letter outlining your relevant experience and interest in the role.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an Accounting Coordinator? How many years' experience do you have with forecasting for businesses? Which of the following accounting packages are you experienced with? Do you have experience using Xero? How many years of accounting experience do you have? Do you have previous invoicing experience? Do you have reconciliations experience?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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