Project Accounting Coordinator

3 weeks ago

Fremantle, Western Australia UDLA Full time
Overview

UDLA Fremantle, Western Australia, Australia. UDLA is a leading Western Australian cross-disciplinary design studio with a focus on Landscape Architecture and Urban Design. With combined expertise in design, strategy, engagement and projects that span multiple scales and contexts, the UDLA team delivers solutions that respond to complex social and environmental challenges. We work in a collaborative studio environment where ideas, initiative and a passion for good design are highly valued.


In a nutshell: We're seeking a part-time Project Accounting Coordinator to join our creative team, working closely with the Directors, senior staff, and our administration team to oversee and manage financial systems, forecasting, and project accounting.



Role Details
  • Purpose of the role: The Project Accounting role is the key financial support for office invoicing and financial management.
  • Reporting to: The Directors and Studio Principal
  • Hours: Part-time


Role Description

This flexible, part-time position (3 days per fortnight) offers an opportunity to support a design studio environment by ensuring efficient and accurate financial management. The role is supported by an external accountant (for compliance and reporting) and external payroll provider.



Key Responsibilities
  • Manage monthly invoicing cycle for all projects
  • Ensure all new project proposals are accurately entered into Xero
  • Review weekly staff timesheets to confirm hours billed
  • Project accounting – tracking and allocating costs appropriately
  • Linking invoices to the correct projects
  • Managing project variations and closing completed projects
  • Conducting financial deep-dives with Project Directors
  • Develop and maintain project financial tracking spreadsheets
  • Including invoice reconciliation and progress tracking
  • Prepare monthly financial reports for the Directors and Management Team using Xero
  • Assist in broader strategic financial forecasting with guidance from Management


What We're Looking For (Essential)
  • Proven experience in financial management, ideally within a design, consulting, or architecture environment
  • Strong proficiency in Xero and Excel
  • Experience working with consultants and managing sub-consultant financials
  • Confident in preparing and interpreting financial reports
  • Excellent organisational skills and attention to detail
  • A collaborative mindset and ability to work effectively with teams
  • Willingness to implement new systems or software as required
  • Ability to manage and meet financial deadlines for multiple complex projects
  • Must hold a current visa with work rights in Australia


Nice to Have (but Not Essential)
  • Previous experience in a landscape architecture, architecture, or consultancy environment
  • Experience with project management tools or systems


What We Offer
  • A flexible, supportive work environment
  • A collaborative team culture grounded in creativity and purpose
  • The opportunity to make a meaningful contribution to the strategic and financial direction of a design-led practice


Ready to Join Our Team?
  • If you\'re a proactive and detail-oriented finance professional with a passion for supporting creative teams, we'd love to hear from you.
  • Apply now via email at by Friday 12th September with your CV and a brief cover letter outlining your relevant experience and interest in the role.
  • No recruitment agencies, please.


Job Details
  • Seniority level: Entry level
  • Employment type: Part-time
  • Job function: Accounting/Auditing and Finance
  • Industries: Design Services
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