Legal Admin Assistant

3 weeks ago

Newcastle, New South Wales, Australia Ruppert Legal Full time

Redhead, NSW | Part-time | $55,000 - $60,000 (FTE)

About Ruppert Legal

Ruppert Legal is a boutique immigration law firm located in Redhead, NSW. We're known for our Honest, Innovative, and Professional (HIP) approach and are proud of our reputation for delivering compassionate, high-quality legal services. As we continue to grow, we're looking for a proactive and detail-oriented Legal Administrative Assistant & Bookkeeper to join our friendly and supportive team.

Why Join Us?

Flexible work arrangements – part-time and hybrid options available

Inclusive and values-driven culture – we celebrate diversity and collaboration

Career development – grow your skills in a dynamic legal environment

Make a difference – support clients from diverse backgrounds with empathy and professionalism

Your Role

As the first point of contact for our clients, you'll play a vital role in both administrative operations and financial management. Based primarily in our Redhead office (NSW 2290), you'll be part of a close-knit team that values initiative, integrity, and teamwork.

Key Responsibilities

·Welcome clients and manage front desk operations

·Provide administrative support to legal practitioners and staff

·Manage diaries, appointments, and client bookings

·Maintain physical and digital filing systems

·Handle banking, trust and office accounts, payroll, BAS, PAYG, and reconciliations

·Collaborate with external accountants and auditors

·Prepare invoices and follow up on outstanding payments

What We're Looking ForEssential

·Qualification in legal studies, office administration, or relevant experience

·Experience with trust accounting and Xero

·Strong attention to detail and multitasking skills

·Friendly, client-focused attitude with cultural sensitivity

·Professional, discreet, and adaptable

·Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Desirable

Experience with legal client management systems (e.g., Migration Manager) is a plus

We're looking for someone who will thrive in our inclusive and collaborative environment. If you're ready to contribute to a team that values professionalism and heart, we'd love to hear from you.

Apply in confidence to careers@ruppertlegal.com.au.

Please address the selection criteria in your cover letter.

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