Project Administrator/ Coordinator

6 days ago

Sydney, New South Wales, Australia MPA Full time

We specialise in building workplaces, covering fitouts and refurbishments in prime CBD locations. Work with us to transform spaces into something more. Something better.

About us

At MPA, our team of approachable experts is the kind that people love working with. Great at communicating and keeping people up to date every step of the way, we come to every project with an open mind, a good dose of curiosity and a genuine passion for perfecting even the smallest of details. In short, we live and breathe what we do.

For over 25 years, we've been committed to turning big ambitions into reality. Today, our team of over 140 people specialise in building innovative, progressive workplaces. We focus on transforming work into something more, encompassing the entire ecosystem of modern work. Our work extends beyond commercial spaces to include health, wellness, retail, hospitality, and education. As an award-winning workplace specialist, our projects include small interior enhancements to large-scale, high-end multi-million-dollar projects.

With a growing team and an exciting line-up of projects coming up, we are looking for Project Coordinators and Project Administrators to join the MPA team. This is a fantastic opportunity to join an experienced and knowledgeable team who will support and develop you in your project management career.

About the role

Reporting to a Project Director and working with an assigned project team, you will coordinate and manage all project-related documentation, including contract management, document control, the scope of works and WHS compliance documentation. You will support the Project Managers in coordinating site inspections with subcontractors and clients, requesting quotations and setting up site inductions.

Key responsibilities include:

  • Assist in the preparation of project commencement management documents such as the dilapidation reports, procurement schedules, or scope statement.
  • Prepare, maintain, and issue head contract and subcontractor and supply documents, including supplier agreements, contract warranty and guarantee, contract annexures and trade letting.
  • Facilitate and process commercial payments including deposit payments and creditor claims and retention invoices.
  • Prepare and compile handover documentation and assist with defects.
  • Monitor progress of program initiatives and update program documentation.
  • Prepare project status reports for project managers and stakeholders, regularly monitoring and updating program.
  • Schedule and attend site, project and stakeholder meetings, minute taking and facilitate communication between the project manager and stakeholders throughout the project life cycle.

About you

Ideally, coming from a similar role in the Construction industry, you will understand the principles of Project Management, the administrative and compliance requirements that underpin them, and have worked with subcontractors and clients. You will have a Bachelor of Construction Management, or equivalent, and will be highly organised, coordinating various activities and ensuring successful completion, with a proven ability to manage compliance databases.

  • Experience in commercial fitout and refurbishment an advantage.
  • Ability to multi-task in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Motivated to develop your career within the construction industry.

What we offer

Bringing life to our workplace means creating an environment for people to grow, connect and expand their career. One where people have every opportunity to thrive and are properly recognised for their achievements. Where taking time out for some fun is always a good idea. Because work should be as enjoyable as it is rewarding.

We're proud to say that when you join us, you're joining a great place to work, with industry-leading engagement and benefits to enhance your career, including:

  • Additional leave days on top of annual leave entitlements.
  • Wellbeing programs, including a $295 annual Wellbeing voucher to use how you choose, Health and Life Coaches, mental health support and fitness activities.
  • Great social events to build connections with clients, your colleagues and subcontractors.
  • Share in our business' success with generous rewards as part of MPA Leadership Excellence scheme.

If you're passionate about transforming spaces and leading a great team, apply now For more information, visit www.mpa.com.au.

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