Facilities Coordinator

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Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

Time Type

Regular

Job Description

Facilities Coordinator -Hybrid

About Our Company

Breezeline is a dynamic, innovative company providing the very best Internet, TV, and Voice service to the US markets we serve. We Are 'Above And Beyonders', who consistently strive to surprise and delight our customers by doing the unexpected. We continually look for new and better ways to enrich our customers' lives through connected and memorable experiences.

As the eighth-largest cable operator in the United States, Breezeline reaches more than 1.7 million homes and businesses in 13 states with Internet, TV, Voice and fiber services. Headquartered in Quincy, MA, Breezeline is a subsidiary of Cogeco Communications Inc. (TSX:CCA).

Why Work At Breezeline?

As one of the country's fast-growing Internet service providers, Breezeline offers our colleagues a vibrant workplace culture and excellent career opportunities. As a proudly diverse and inclusive organization, we believe that every person's unique individuality should be welcomed and celebrated, and their abilities and potential should be honored and recognized. It is a key part of our culture to actively promote opportunities internally to ensure that you are never static in your career with us.

Internal Values – How we act

We're proud that Breezeline is unlike any other employer in the industry. We work hard, but we never lose sight of the big picture. We understand that our colleagues are looking for more than just a great job – they want an extraordinary life – and at Breezeline, we want to make that a reality.

And Here Is How We Do It.

Fun: We laugh a lot. It makes every day brighter, and if you do not love what you do, you're not doing it right.

Job flexibility: We think everything you do matters – at work and home.

Discounted services: We offer our customers some fantastic services, and we think you deserve to enjoy them in your home, too.

Total Rewards: Let's be honest; everyone wants to make a good salary. We offer attractive total rewards and a great culture to go along with it. We have you and your family covered with one of the best packages in the business.

Career evolution: At Breezeline, you get more than just a job. You get all the tools you need to learn, grow, and achieve your career goals

Cutting-edge technology: Do you have a passion for technology? Great, we do, too. At Breezeline, you will get the opportunity to manage, influence, play, create, fix, and re-shape the industry.

About The Job

Position Summary:

Responsible for supporting the Manager with the effective management of Cogeco and Breezeline facilities and property leases throughout our organization. Sources vendors for the purchase of goods and services related to the maintenance of Cogeco. Maintains records, verifies invoices, property assessments, analyses data, and prepares reports on vendor and lease contract performance. Provide backup to reception on occasion while maintaining ID/access system and parking records.

Responsibilities

• Provides administration support to Facilities and Finance team, including but not limited to: writes and edits correspondence, follows up on projects, researches material, screens incoming correspondence and drafts responses and develops reports travel, booking support and ordering office supplies.
• Provide as required, analyze and prepare business case requirements for capital investments as well as monitoring operational expenses.
• Assists in coordinating Facility projects including preparing internal and external communications, preparing project documentation and tracking action plans.
• Provide as required, prepared Projects, Project Budgets and Requisitions in Cogeco Financial System according to established procedures.
• Tracks and reports KPI's on energy and utility consumption for corporate and BOD reporting.
• Verifies invoices for accuracy for subsequent approval and submission to Accounts Payable.
• Maintains required records of facilities contracts, leases and costs. Supports procurement with negotiations.
• Participates and consolidates in the collection of information from the divisions and facilitates the implementation of approved facilities related initiatives. This also includes the tracking, analyzing and reporting of the results of each initiative.
• Assists in the development, and monitoring of the annual facilities operating and capital budgets. Prepares analysis as required.
• Communicates with System managers, contractors and lease holders on behalf of the Manager regarding local maintenance issues and provides support as required.
• Ensures oversight of work assigned for loss prevention, risk management, seasonal maintenance, HVAC and other daily activities.
• Participate in Employee Engagement Team meetings and assist with related assigned activities.
• Assists in the development and maintenance of forms, bulletins, procedures and related communications related to facilities.
• Maintains Property and Master Insurance list for accuracy and annual reporting.
• Tracks, records and maintains Federal Halocarbon vendor activity for compliance.
• Supports Facilities Manager in organization and recordkeeping of Emergency Evacuation and Workplace Health and Safety Committees with preparation of notices and agendas.
• Prepares with Facilities Manager, annual Structural and Environmental Audit report for Board of Directors.
• Receives Facility requests from users via Service Desk Ticketing System and assigns or escalates according to established procedures.
• Performs other duties as assigned.
• As part of their work, employees must take all necessary measures to ensure their own health and safety, and that of their co-workers and the public in general. They must use available personal protective equipment at all times, and comply with all Health & Safety instructions, guidelines, policies and procedures issued by the Company.
• To support Cogeco's ultimate goal of providing excellent service to current and potential customers, the incumbent must be constantly attentive and responsive to both internal business partners' needs and assist in the resolution of any issues or concerns in a timely and professional manner while ensuring that the solution meets needs.
  
  

Qualifications

• Education and Experience:
• College Diploma or combination of equivalent education and work experience required
  
  

Work Experience

• Minimum 3 years of relevant facility/property management administrative experience
• 3+ years of exposure to managing external vendors and contract staff
  
  

SPECIFIC COMPETENCIES

• Ability to manage and organize multiple projects ensuring conflicting timelines are met.
• Intermediate level proficiency in MS Office applications (Word, Excel, Access and PowerPoint), is required.
• Demonstrated analytical skills both numeric and non-numeric, is preferred.
• Working knowledge of financial systems and associated software programs and reporting functionalities, is preferred.
• Solid interpersonal skills and customer focus. As an ambassador of Cogeco, demonstrates a high level of professionalism (i.e. demeanour, presentation) and a winning customer service attitude.
• Demonstrated ability to read and understand legal contract language would be an asset.
• General understanding of the cable communication industry and its equipment, would be an asset
• Strong English verbal and written communication skills are required. The ability to speak and write French is an asset.
• Experienced in effectively coordinating multiple projects, executing multiple tasks simultaneously and efficiently while working with conflicting priorities in a fast-paced environment, is required.
• Demonstrated ability to communicate with external and internal parties in a professional manner is required.
• Demonstrated teamwork skills are required.
• Exceptional organizational skills with a perspective that is detail oriented, focused on accuracy and thorough, is required.
• Proactive thinker and problem solver, able to anticipate future requests
• Solid interpersonal skill with a winning customer service attitude and high level of professionalism when dealing with problems and complaints is required.
• Self-motivation with the ability to take initiative in identifying and resolving problems independently, and to monitor own work quality, is required.
• Proven planning skills are preferred.
• Demonstrated ability to exercise judgment and use discretion with highly confidential materials is preferred.
• Travel may be required as per business needs.
  
  

PHYSICAL DEMANDS AND VISUAL ACUITY

N/A

Supervisory Responsibilities

This position has no supervisory responsibilities.

Available Benefits

• Competitive salary
• Medical coverage (including prescription and vision plans)
• Dental coverage
• Life Insurance (1x salary at no cost to employee)
• Long and short-term disability insurance (no cost to employee)
• Voluntary employee, spousal, and child life insurance
• Company recognized Holidays with additional Floating Holidays
• Paid Time Off (PTO) programs
• Comprehensive Flex Work Policy
• 401(k) plan eligibility (company match 50% up to 5% of eligible contributions)
• Participation in the Employee Bonus Plan
• Participation in the Cogeco Stock Purchase Plan
• Complimentary and discounted broadband services (for those in our service area)
• Tuition Reimbursement
• Headspace Membership
• Opportunities for LinkedIn Learning subscriptions for select colleagues
  
  

Location :

Columbus, OH

Company

Breezeline

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we're doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.

If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at inclusion@cogeco.com

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionManagement and Manufacturing
• IndustriesTelecommunications

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