Facilities Operations Specialist
1 week ago
The role of Facilities Coordinator is a vital position within the organization, requiring effective collaboration with stakeholders to ensure seamless management of facilities and property leases.
Key Responsibilities:- Administrative Support: Provide assistance to Facilities and Finance teams by writing, editing correspondence, following up on projects, researching materials, screening incoming correspondence, drafting responses, and developing reports, as well as travel booking support and ordering office supplies.
- Capital Investments: Prepare business case requirements for capital investments and monitor operational expenses as needed.
- Facility Projects: Coordinate facility projects by preparing internal and external communications, project documentation, and tracking action plans.
- Project Management: Prepare projects, project budgets, and requisitions in the financial system according to established procedures.
- KPI Tracking: Track and report KPIs on energy and utility consumption for corporate and BOD reporting.
- Invoice Verification: Verify invoices for accuracy for subsequent approval and submission to accounts payable.
- Record Keeping: Maintain required records of facilities contracts, leases, and costs. Support procurement with negotiations.
- Initiative Implementation: Participate in collecting information from divisions and facilitate the implementation of approved facilities-related initiatives, track, analyze, and report results.
- Budget Development: Assist in developing and monitoring annual facilities operating and capital budgets, prepare analysis as required.
- Maintenance Coordination: Communicate with system managers, contractors, and lease holders on behalf of the manager regarding local maintenance issues and provide support as needed.
- Risk Evaluation: Evaluate work assigned for loss prevention, risk management, seasonal maintenance, HVAC, and other daily activities.
- Employee Engagement: Participate in Employee Engagement Team meetings and assist with related activities.
- Procedure Development: Develop and maintain forms, bulletins, procedures, and related communications related to facilities.
- Property Maintenance: Maintain Property and Master Insurance list for accuracy and annual reporting.
- Compliance Tracking: Track, record, and maintain Federal Halocarbon vendor activity for compliance.
- Committee Support: Support Facilities Manager in organizing and record-keeping of Emergency Evacuation and Workplace Health and Safety Committees, preparation of notices, and agendas.
- Audit Preparation: Prepare, with the Facilities Manager, annual Structural and Environmental Audit report for the Board of Directors.
- Facility Requests: Receive Facility requests from users via Service Desk Ticketing System and assign or escalate according to established procedures.
- Additional Duties: Perform other duties as assigned.
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Director of Facilities and Operations
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Facilities Operations Manager
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Facility Operations Manager
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Facility Operations Manager
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Facility Operations Manager
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Cleveland, Queensland, Australia beBeeFacility Full time $61,000 - $101,600Job SummaryThis role involves overseeing facility operations staff and managing day-to-day activities. The Graduate Supervisor will work closely with the Membership & Operations Coordinator to ensure smooth operations.
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