Contract and Project Administrator

Posted Wednesday 30 July 2025 at 2:00 pm

Being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.

About EVT: As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.

This job requires a very deep understanding of the following systems with at least 50% of person time spent working with the systems. Those systems especially Progen are very complex and user-unfriendly, and person must have at least 1 year of experience working with them.

• PROGEN – Property Management System
• MASST – Project Management System
• COUPA – Financial Reporting and Accounting System

Another essential knowledge required experience of managing/assisting managing Serviced offices and Contract management. At lease one to two years required of experience in both areas.

• Contract Management
  • Draft, review, and manage contracts related to cinema refurbishment projects and leasing agreements for all EVT Limited tenants and properties.
  • Ensure all contracts comply with legal and regulatory requirements.
  • Maintain accurate records of all contract documents and correspondence.
• Project Support
  • Assist the Project Manager in planning and executing cinema refurbishment projects.
  • Coordinate with contractors, suppliers, and other stakeholders to ensure project timelines and budgets are met.
  • Monitor project progress and report any issues or delays to the Project Manager.
• Client and Stakeholder Communication
  • Serve as the primary point of contact for clients and stakeholders regarding contract-related inquiries.
  • Facilitate clear and effective communication between the Project Manager, clients, and contractors.
• Administrative Duties
  • Organize and maintain project documentation, including contracts, invoices, and progress reports.
  • Prepare and distribute project updates and reports to relevant parties.
  • Assist with scheduling meetings, site visits, and other project-related activities.
• Coordinate invoicing and billing for project-related expenses.
• Track project budgets and expenditures, ensuring financial accuracy and accountability.
• Assist in the preparation of financial reports and forecasts.
• Compliance and Risk Management
  • Identify and mitigate potential risks associated with contracts and project execution.
  • Ensure all project activities adhere to safety and compliance standards.
  • Conduct regular audits of contract and project documentation to ensure accuracy and completeness.
• Identify opportunities for process improvements in contract management and project execution.
• Implement best practices and innovative solutions to enhance project efficiency and effectiveness.
• Incredible team member discounts from your first day on-the-job.
• 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
• $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
• Awesome winter and summer savings and discounts at Thredbo.
• Rapidcareer growth opportunities through our EVT network.
• Local community involvement, volunteering and charitable giving.
• Australia and NZ's largest and most diverse experiences company

Join EVT and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.