Personal Assistant

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Personal Assistant & Office Administrator

Apply now Job no: 496699
Work type: Full time
Location: Western Australia
Categories: Administration & Office Support, Transport & Logistics, Mining, Resources & Energy, Warehousing, Storage & Distribution

ABOUT US

Are you ready to be part of something extraordinary? At Qube Energy, we are revolutionising the supply chain landscape for the Energy, Mining, and Industrial sectors in Australia's resource-rich locations. As a business unit of Qube Ports, we harness our extensive network and unparalleled expertise to deliver innovative, tailored solutions that drive efficiency and reliability for our clients.

BE SAFE is at the core of everything we do. We are committed to creating a safe working environment for our team and clients, ensuring that every operation is conducted with the highest standards of safety and care. Our focus on efficiency means we are constantly optimising our processes to deliver the best results, while our dedication to reliability ensures that our clients can count on us to meet their needs, every time.

Imagine working with a team that is committed to maximising the value of our current services while boldly diversifying into a full suite of in-house transport, and supply chain services. Our operations are data-driven and supported by cutting-edge systems and IT solutions, all managed by a high-performance team dedicated to excellence.

ABOUT YOU

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We\'re proud of our 'QUBE SAFE' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

Qube is an Equal Opportunity Employer, and we encourage women and Indigenous peoples of all ages to apply.

Primary Purpose

The primary purpose of the Personal Assistant is to provide support to the General Manager Qube Energy by acting as a trusted liaison, maintaining confidentiality, and enabling the General Manager to focus on strategic priorities. Additionally, you'll be responsible for providing administrative support to the Qube Energy Head Office by delivering exceptional customer service to management groups and visitors and ensuring a professional experience at all times. This role will ensure that office administrative activities are carried out in a timely manner, and the office environment and Boardroom are maintained in a tidy and professional manner.

Specific Responsibilities

Personal Assistant to the General Manager of Qube Energy

• Telephone and diary management
• Scheduling of and attending meetings, taking minutes and preparing these for review
• Sitting in on business planning meetings and updating the portal
• Keeping the GM on track for their professional KPIs
• Travel management including flights and accommodation bookings
• Monthly credit card expenses and cash reimbursements
• Assistance with project briefs, analysis and communication to clients
• Events coordination when required such as Quarterly Senior Leadership Meetings

Office Administration

• Maintain meeting rooms and reception area. Ensure all meeting rooms are set up and cleared after each meeting (equipment, supplies and drinks)
• Manage staff kitchens including but not limited to:
  • Unpacking and packing the dishwasher as needed
  • Coffee machine maintenance
  • Restocking all kitchen supplies (milk, teas, coffee, biscuits)
  • Weekly fridge clean outs
• Coordinate with sites the purchase and distribution of promotional items when required
• Manage milk and fruit deliveries
• Assistance with recruitment and on-boarding/offboarding procedures for QE head office including desk set up, access cards, orientation
• Manage building / office maintenance issues through online building management system
• Support the arranging of client functions, office functions, catering, and birthday celebrations
• Arrange client and staff gifts and coordinate distribution

KEY COMPETENCIES & SKILLS

• Minimum 2 years' experience in similar role
• Demonstrated experience in diary and travel management
• Exceptional organisational skills with high attention to detail
• Ability to be flexible and adaptable
• Strong written and verbal communication skills
• Advanced Microsoft applications

Why QUBE?

• At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success.

BENEFITS

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
• Discounted health insurance
• Special paid leave to participate in volunteering activities
• Unlimited access to employee assistance program delivered through Sonder
• Generous paid parental leave
• Access to Qube wellbeing program
• Join us at Qube Energy, where we are not just meeting industry standards but setting them. Be part of a dynamic team that is shaping the future of supply chain with passion, innovation, and a relentless commitment to safety, efficiency, and reliability. If you\'re looking for your next big opportunity, Qube Energy is the place to be. Let\'s drive the future together

Advertised: 11 Sep 2025 W. Australia Standard Time
Applications close: 11 Oct 2025 W. Australia Standard Time

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