Project Accounts And Ar Administrator

The Company

Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ staff across nine offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

About The Role

The Project Accounts & AR Officer is a vital role within the Finance Operations team, responsible for the smooth and efficient financial administration of our projects. This involves a diverse range of tasks, including comprehensive project accounts management, proactive debt collection with a customer service mindset, and client service. By providing timely and accurate support, this role contributes to the overall financial health and operational efficiency of the organisation.

This role is primarily based in our Central Coast office in a hybrid capacity, with occasional attendance in our Sydney office.

Day To Day Responsibilities Include

Setup and maintenance of project and client records, including conducting due diligence to ensure accuracy, contractual compliance, and streamlined invoicing and collections. Prepare and issue a high volume of complex monthly progress claims, liaising with customers and coordinating with project teams to ensure compliance with client and contract requirements. Proactively manage debt collection, assisting with the collection of debts through targeted outbound calls and personalised communication, building strong client relationships. Manage progress claim responses and client inquiries in the AR inbox, ensuring timely action and follow-up with project teams and clients on outstanding queries. Investigate and reconcile complex account issues and payment assessment variances, actively seeking solutions by collaborating with clients, internal project and finance teams, and processing claim adjustments as required. Execute month-end close processes including accurate revenue allocation, reconciliation of expected amounts versus actual results, and investigation of discrepancies. Manage project costs and subcontractor invoicing, ensuring costs are accurately accounted for, tracked, and reimbursed through client invoicing. Prepare and present accurate, informative month-end and ad-hoc reports on project performance and monthly revenue results.

The talent you'll bring :

Process driven with a high level of attention to detail and accurate data entry skills Previous experience working within a complex AR environment Highly effective stakeholder management skills, demonstrating a collaborative mindset and excellent verbal and written communication skills. Comfortable and confident to pick up the phone. Strong problem solving and analytical skills with a proven ability to trouble-shoot and reconcile projects Self-disciplined, highly organised, efficient and focussed Shows initiative going above and beyond in taking ownership of the role and responsibilities Comfortable with intermediate to advanced Excel functions Construction industry experience or experience in a similar role is highly desirable

What does Working at Northrop look like?

At Northrop we are proud of our family feel and collaborative working environment. We are a people business and by joining Northrop you'll be able to build and foster meaningful relationships with your colleagues, clients, and the community. Northrop believes that our employees are fundamental to the culture and success of the company.

Our people enjoy working for us because we offer a challenging, diverse but rewarding work environment. We believe in developing our people by offering mentoring, coaching, and supporting your journey to realise potential. You'll be empowered to learn and develop to find your area of passion. At Northrop we understand that the key to success is our people. Together we are creating a workplace that offers career development, employee benefits and values an inclusive culture.

We are also proud to have signed Australian Engineers Declare a Climate and Biodiversity Emergency declaration, giving you the opportunity to respond to the challenge. Northrop is committed to embedding climate action into our projects and all aspects of our operations

Benefits

We practice flexible hybrid working and are open to discussions about what that means for you Benchmarked salary package with annual salary reviews Flexible working hours Paid parental leave (primary carer, maternity and partner leave) Salary income protection insurance We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc. Respectful, supportive and collaborative culture We Empower : Mentoring programs, internal and external training and monthly career development / one-on-ones

How to apply?

To apply for this role, please submit a comprehensive resume as well as a brief covering letter by clicking on the "Apply" tab.

About

If this role is not quite what you are after but are interested in finding out more about future opportunities with Northrop, please head over to our EOI link :

Northrop is an equal opportunity employer.