Commercial Property Co-Ordinator

Support, Connect and Communicate with our high performing Property Team

We currently have an exciting opportunity for an experienced Commercial Property Coordinator (12-month parental leave contract) to join Melbourne Airport's Property team. The group consists of Development, Project, and Asset Managers that collaborate on projects across sectors such as hotels, commercial offices, healthcare, retail, industrial, vaccination facilities, data centres, and surf parks.

Reporting directly to the Head of Property Development, you will gain insight into the operations of this close-knit team. Our culture is strong, which contributes to our success. We are seeking someone who can seamlessly integrate into this fast-paced environment, where teamwork is essential.

Your ability to communicate and connect with our diverse team is crucial. You will serve as the eyes and ears for the Head of Property Development / Asset Management and be the key connector that keeps the team aligned.

Melbourne Airport is undergoing a dynamic expansion, including the development of a third runway, state-of-the-art terminals, and major business parks, creating significant opportunities for growth and innovation. Join us in shaping the future of aviation and helping Melbourne Airport become Australia's premier airport destination.

Learn more about our vision with projects like the Third Runway, new terminals, and business parks. Discover what makes us unique at our culture and values. Be part of our journey to elevate Melbourne Airport's status.

Key responsibilities:

• Coordinate bids and compile submissions for new Property Development projects
• Manage procurement processes, including drafting and executing agreements, purchase orders, and invoicing
• Champion the use of Property and Asset Management systems and oversee IT coordination
• Support hotel administration and manage the Hive Hotel operations
• Manage property website content and marketing activities, including creating marketing materials using programs like InDesign
• Assist in preparing and executing leases, agreements, deeds, and licenses
• Maintain and update the prospective tenant database; act as a primary contact for Property inquiries
• Provide administrative support to the Head of Property Development, including scheduling and meeting coordination
• Produce high-level documentation such as correspondence, agendas, presentations, and follow-ups
• Coordinate stationery, travel, credit card reconciliation, and attend meetings, including minute-taking
• Assist with onboarding new staff

The successful candidate will have:

• Extensive experience supporting diverse stakeholders, with strong prioritization skills and composure under pressure
• Excellent written and verbal communication skills, with sound judgment on issue management and prioritization
• Adaptability, efficiency, flexibility, and proactive needs assessment
• Prior administrative experience, preferably in the property industry

We acknowledge that not all candidates will meet every qualification. If you have the right attitude and potential to grow, we encourage you to apply and discuss your fit for this role.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is a leading transport hub and Victoria's gateway to the world. We are dedicated to creating meaningful connections and enhancing the traveler experience to realize our vision of becoming Australia's favorite airport destination. We are currently in an exciting phase of growth, offering rewarding career opportunities in a dynamic environment.

APAC also operates Launceston Airport, Tasmania's tourism gateway, and has received multiple industry awards.

Culture and Values:

Joining Melbourne Airport means working in a friendly, high-performance culture focused on our people and their development. Our vision is to be Australia's favorite airport destination, and our values—Be You, Think Big, Own It, Work Together—guide us.

Benefits:

• 24/7 airport car parking for both business and personal use
• Free access to our fitness and wellness facilities at Novotel & ibis Styles Airport hotel
• Hybrid flexible working arrangements
• Additional leave days such as Airport Holiday and Wellness Day
• Discounted onsite childcare
• Wellness initiatives, Employee Assistance Program, and career development
• Participation in social and community events
• Exclusive employee benefits, including retail discounts

We are committed to diversity and inclusion, fostering a workplace where everyone feels valued and empowered. We encourage applications from all backgrounds, regardless of gender, age, ethnicity, or ability.

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