Administrator - Project Support

4 weeks ago

City of Canning, Australia WesTrac Full time

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Position Overview: Reporting to the Branch Manager – Project Support Group, the Project Administrator plays a key role in delivering high-level administrative support to the designated area, store, team, or branch.

Roster: Mon – Friday, 8.5 hours per day (including meal breaks)

Location: Welshpool, WA

What You'll Do:

  • Manage site mobilisation requirements, including accurate timesheet entry and induction coordination
  • Provide high-level administrative support across designated areas, stores, teams, and branches
  • Coordinate team logistics, such as rosters, training matrices, and departmental audits (Safety, Quality, CPS, CC)
  • Oversee work order administration, labour tracking, purchase orders, and warranty claims
  • Maintain inventory control, including safety gear (PPE), uniforms, and office supplies
  • Deliver outstanding customer service, liaising with stakeholders to ensure timely payments
  • Support various branches and locations with additional administrative tasks as required

Skills and Experience:

  • Strong administrative skills with at least 2 years of relevant experience
  • Excellent communication—interpersonal, written, and verbal
  • Exceptional customer service skills with the ability to build and maintain relationships
  • Advanced computer literacy—proficiency in MS Office and internet-based applications
  • High attention to detail and ability to identify continuous improvement opportunities
  • Strong time management and organisational skills to handle multiple priorities
  • Ability to work both independently and collaboratively in a team environment

Our Benefits Include (but are not limited to):

  • Financial Benefits: Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance, and over 600 retail discounts (e.g., Coles, Petbarn, Virgin, HOYTS, Crown)
  • Health & Wellness: Discounts with BUPA, Fitness Passport for gym access nationwide, and EAP support for you and your family
  • Culture & Career Development: Recognition programs (Made for More Awards), internal career progression, training, and upskilling through the WesTrac Institute
  • Employee Referral Program: Earn up to $5000 for successful referrals
  • Additional Perks: Emergency Services Leave, Defence Force Reserves Leave, and Employee Share Purchase Plan opportunities

About WesTrac & Our Commitment:

With over 4,500 employees, WesTrac is one of the world's largest authorized Caterpillar equipment dealers, offering mining and construction equipment and management solutions.

We value diversity and inclusivity, creating a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. We are a WORK180 endorsed employer committed to diversity, inclusion, and equality.

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