Legal - Executive Assistant

4 weeks ago

Melbourne, Victoria, Australia Empire Group Full time

Legal Executive Assistant | Melbourne CBD Location | Global Law Firm

If you're a highly capable Legal Secretary/Executive Assistant looking to bring your expertise to a forward-thinking and dynamic law firm, this is a fantastic opportunity to join a team that values precision, initiative, and first-class client service.

We are currently assisting one of our prominent legal clients in the search for a polished and proactive Legal Secretary/Executive Assistant to join their Melbourne office. This role sits at the heart of their operations, providing critical support to a high-performing Partner and group of Associates in the tax practice areas. The successful candidate will become a key part of a collaborative environment where good attention to detail is the standard and adaptability is essential.

What You'll Be Doing

Reporting directly to the Regional Director of Operations, your day-to-day will be varied and engaging. Core responsibilities include:

  • Managing correspondence, incoming enquiries, and client liaison
  • Coordinating diaries, emails, and travel
  • Supporting billing processes, including correcting client details and preparing documentation
  • Drafting, editing and formatting a variety of legal documents, correspondence and court materials
  • Opening and closing matters, conducting conflict checks, and maintaining matter files
  • Tracking time entries and preparing file notes
  • Arranging briefs to counsel and preparing court documents as required
  • Providing general administrative support, including reception cover and secretarial backup across the office when needed

What We're Looking For

This role calls for someone with a strong foundation in legal support, ideally with at least 3+ years of experience in a private practice legal environment. Key qualities we're seeking include:

  • Advanced MS Office proficiency and fast, accurate typing
  • Confident communication skills and a professional demeanour
  • Excellent attention to detail and the ability to manage a fast-paced workload
  • A natural problem-solver with a 'can-do' attitude and a willingness to go the extra mile
  • Strong interpersonal skills, with the ability to build rapport across all levels of the firm
  • Adaptability and a proactive approach to helping out where needed - no task is too big or too small

Litigation experience will be highly regarded, as will demonstrated ability to manage competing priorities under pressure.

Note: This position is best suited for someone pursuing a long-term career as a Legal Secretary/Executive Assistant. While we generally do not consider law students for this role, exceptions may be made for those in the very early stages of their legal studies (e.g., first year), provided they demonstrate a strong interest in this career path.

Ready to take the next step in your legal career?

APPLY NOW or for a confidential discussion regarding this role or to explore other career opportunities. Please contact: Michelle Zaccardi | Consultant | Ph: 0410 947 592 - Ref: 28186 | Email: michelle.zaccardi@empiregroup.com.au Please send your CV in Microsoft Word format.

#J-18808-Ljbffr

  • Legal - Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Empire Group Full time

    Legal Executive Assistant | Melbourne CBD Location | Global Law FirmIf you're a highly capable Legal Secretary/Executive Assistant looking to bring your expertise to a forward-thinking and dynamic law firm, this is a fantastic opportunity to join a team that values precision, initiative, and first-class client service.We are currently assisting one of our...

  • Legal Assistant

    2 days ago

    Melbourne, Victoria, Australia Victoria Legal Aid Full time

    OverviewJoin to apply for the Legal Assistant role at Victoria Legal Aid.Bring your skills, heart and initiative to a role where no two days are the same.DetailsMultiple full-time positions (0.8 FTE considered); ongoingLocations: Sunshine Office and Wyndham Courts, or Melbourne CBD/Naarm and Wyndham CourtsSalary: $64,827 - $78,718 (pro rata) plus super and...

  • Legal Assistant

    2 days ago

    Melbourne, Victoria, Australia Victoria Legal Aid Full time

    Overview Join to apply for the Legal Assistant role at Victoria Legal Aid. Bring your skills, heart and initiative to a role where no two days are the same. DetailsMultiple full-time positions (0.8 FTE considered); ongoing Locations: Sunshine Office and Wyndham Courts, or Melbourne CBD/Naarm and Wyndham Courts Salary: $64,827 - $78,718 (pro...

  • Legal Assistant

    3 days ago

    Melbourne, Victoria, Australia Victoria Legal Aid Full time

    OverviewVictoria Legal Aid (VLA) is seeking dedicated Legal Assistants to support our Ringwood office across Crime, Family Law, Family Violence and Civil jurisdictions. In this role, you will provide essential administrative support, including clerking at Ringwood and Heidelberg courts, managing reception duties, data entry, answering phone inquiries, and...

  • Legal Assistant

    3 days ago

    Melbourne, Victoria, Australia Victoria Legal Aid Full time

    Overview Victoria Legal Aid (VLA) is seeking dedicated Legal Assistants to support our Ringwood office across Crime, Family Law, Family Violence and Civil jurisdictions. In this role, you will provide essential administrative support, including clerking at Ringwood and Heidelberg courts, managing reception duties, data entry, answering phone inquiries,...

  • Legal Counsel

    2 days ago

    Melbourne, Victoria, Australia Sigma Executive Full time

    Manager at Sigma Executive | Executive Search Specialist | Legal - Energy The Company This global renewables company is leading the way on innovation and the drive towards a truly sustainable future. They are consistently acknowledged (and ranked) as being a key player in the market and seeking to expand their footprint in Australia. With...

  • Legal Counsel

    3 weeks ago

    Melbourne, Victoria, Australia Page Executive Full time

    Join to apply for the Legal Counsel role at Page Executive 10 hours ago Be among the first 25 applicants Join to apply for the Legal Counsel role at Page Executive ANZ Legal Counsel with 4-8 years PAE supporting Head of Legal ANZ Commercial & Corporate Law in Listed B2 B business and cross-boarder projects too ANZ Legal Counsel with 4-8 years PAE...

  • Legal Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Coulter Legal Lawyers Pty Full time

    To enable us to progress with your enquiry, please provide details of any other parties involved in your matter. This is to ensure there is no conflict of interest with existing clients, and that we can act on your behalf.How did you hear about us?Who we areAs one of the largest regionally based law firms in Victoria, with offices in Geelong, Melbourne, the...

  • Legal Counsel

    15 hours ago

    Melbourne, Victoria, Australia Page Executive Full time

    Join to apply for the Legal Counsel role at Page Executive10 hours ago Be among the first 25 applicantsJoin to apply for the Legal Counsel role at Page ExecutiveANZ Legal Counsel with 4-8 years PAE supporting Head of Legal ANZCommercial & Corporate Law in Listed B2B business and cross-boarder projects tooANZ Legal Counsel with 4-8 years PAE supporting Head...

  • Legal Assistant, Therapeutic Courts

    3 days ago

    Melbourne, Victoria, Australia Victoria Legal Aid Full time

    OverviewLegal Assistant, Therapeutic Courts role at Victoria Legal Aid (VLA). Victoria Legal Aid (VLA) is seeking a dedicated Legal Assistant to provide administrative support to our Therapeutic Courts team. As a Legal Assistant, you will play an important role in supporting the delivery of our client services. You will triage client queries at court and in...